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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Jesse Rogers, Bus Vehicle Procurement Proj Mgr |
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TITLE:
title
Contract: 25 CNG Buses through Washington State Contract Assignment of Options (Gillig LLC)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize Executive Director to execute an assignment of contract rights order on Washington State contract no. 06719-01, and associated disbursements, with Gillig LLC in the amount of $18,943,725.
BACKGROUND:
This order is the result of a No-Low emission federal grant that UTA was awarded for 25 compressed natural gas (CNG) buses in 2023. The buses will be for service expansion planned in conjunction with the 5600 West (Westside Express) project.
DISCUSSION:
UTA staff is requesting approval of the Order Notice to Proceed on an assignment of contract rights under the Washington State contract with Gillig LLC, totaling $18,943,725. This request involves the procurement of 25 compressed natural gas (CNG) low-floor buses, which are critical for the service expansion planned in conjunction with the 5600 West project. Buses will go into production in 2025 and are anticipated to start arriving during the fourth quarter of 2025. Payment for the vehicles will utilize the 2025 and 2026 approved 5-year plan funds for MSP260. The purchase will include a milestone payment made in 2024 utilizing 2024 budget authority.
CONTRACT SUMMARY:
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Contractor Name: |
Gillig LLC |
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Contract Number: |
WA #06719-01, UTA PO #17341AB |
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Base Contract Effective Dates: |
4/2021 thru 3/2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$0.00 UTA (Washington State contract value not disclosed) |
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Amendment Amount: |
$18,943,725 |
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New/Total Contract Value: |
$18,943,725 |
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Procurement Method: |
Contract options thru assignment of contract rights (Washington State RFP initially) |
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Budget Authority: |
2024 Approved Capital Budget |
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ALTERNATIVES:
Do not order buses for 5600 West service expansion.
FISCAL IMPACT:
This bus procurement will utilize 2024 budget authority for a milestone payment in 2024 and is included in the approved 2024 - 2028 Capital Plan. The No-Low Grant is also in UTA’s approved 5-Year Capital Plan. Capital Project MSP260, for 5600 West, has budget authority in 2024 totaling $3.5M, a 2025 spending plan of $16,500,000 and a 2026 spending plan of $15,000,000. The purchase order for this procurement will encumber 2024, 2025 and 2026 approved 5-year plan spend years. The team has estimated that 21 buses will be covered with 2025 funds and 4 with 2026 funds. The P.O. is broken out as follows:
• Milestone payment 2024 spend for $500,000 (Approved Capital budget is $3,500,000)
• (21) buses - 2025 spend for $15,912,729 (Approved Capital plan is $16,500,000)
• (4) buses - 2026 spend for $2,530,996 (Approved Capital plan is $15,000,000)
Note: MSP260 is for the 5600 W project including construction and vehicles costs. This memo is exclusively for procurement of the vehicles.
ATTACHMENTS:
NTP assignment of contract options for contract 06719
State of Washington fully executed contract