|
TO: |
Board of Trustees |
|
THROUGH: |
Jay Fox, Executive Director |
|
FROM: |
Cherryl Beveridge, Chief operating officer |
|
PRESENTER(S): |
Ben Adams, Manager of Commuter Rail Vehicle Maintenance |
|
|
Marco Gamonal, Manager of Light Rail Vehicle Maintenance |
TITLE:
title
Change Order: TRAX and Commuter Rail Car Cleaning Contract - Last Option Year (Image Property Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve modification 1 to the TRAX and Commuter Rail Car Cleaning contract with Image Property Services, and authorize the Executive Director to execute the modification, and associated disbursements, which exercises the final option year and includes an inflation-based price increase. The modification amount is $1,310,802.99
BACKGROUND:
In 2018 UTA put out an RFP requesting bids for rail vehicle cleaning, the selection committee awarded the bid to Image Property Services and in June of 2018 UTA signed a contract with them.
They are contracted to provide several cleaning services for our Rail fleets, these services include deep cleaning at the maintenance facilities, nightly and/or daily cleaning and porter services out in our system at end of lines.
The services they provide are very important to the TRAX and Frontrunner business units as well as to our customers.
The contract has reached its final year option and we would like to continue having them provide their services to UTA as this work is essential to our daily operations.
DISCUSSION:
UTA Staff is requesting approval of this contract modification, Image Property Services understand our needs, schedule and are equipped to handle the current workload. Image property services has requested a contract modification due to the increases they have incurred due to the results of the current economic climate. They like UTA have difficulties finding and maintaining full staffing levels. Additionally, Image did not request or receive any cost increases for the first option year (2021-2022).
Overall, UTA management is pleased with their performance and support this request. The overall additional cost above the original contract for the final year is a 9.1% increase
CONTRACT SUMMARY:
|
Contractor Name: |
Image Property Services LLC |
|
Contract Number: |
17-2584 |
|
Base Contract Effective Dates: |
June 18, 2018 - June 30, 2022 |
|
Extended Contract Dates: |
July 1, 2022 - June 30, 2023 |
|
Existing Contract Value: |
$4,318,090.72 |
|
Amendment Amount: |
$1,310,802.99 |
|
New/Total Contract Value: |
$5,628,893.71 |
|
Procurement Method: |
RFP |
|
Budget Authority: |
Approved Operations Budget |
|
|
|
ALTERNATIVES:
Alternatives would be to go out for contract or bring this work inhouse, we are pleased with the level of service that has been given thus far and would prefer to exercise the last option year of the contract. The maintenance departments are not staffed and ready to take on this work.
FISCAL IMPACT:
This budget is included in the 2022 and 2023 maintenance budgets for the TRAX and Commuter Rail departments.
ATTACHMENTS:
Contract modification letter
Original signed contract