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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jay Fox, Executive Director |
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PRESENTER(S): |
Lowell Bate, IT Project Manager, |
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Cody Steffensen, Video Security Technician |
TITLE:
title
Contract: Bus Security Camera Installation (Stone Security, LLC.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize Executive Director to execute a one-year contract, and associated disbursements, with Stone Security in the amount of $636,900.00 for the installation of 606 Samsara coaching/camera systems on UTA buses.
BACKGROUND:
The current camera system in UTA buses was provided by Smartdrive and is now outdated. The contract with Smartdrive will expire on 12/31 of this year. This contract will replace the current outdated Smartdrive coaching/camera system with a new Samsara/Provision coaching/camera system. This will be a 1-year installation contract for Stone Security to remove the old system and install the new system on 606 of UTA’s buses.
This procurement will utilize the Stone Security, LLC. State of Utah contract for the lump sum amount of $636,900.00.
Installation costs were budgeted in the 2023-2027 Capital Plan.
DISCUSSION:
UTA needed to replace the old Smartdrive coaching/camera system with a new up-to-date system that has better resolution, analytics, and best fits UTA’s requirements. After looking at several options for system installation, Stone Security, LLC. was found to be the most cost, time-effective and suitable option, and they have Utah State Contract MA3072 which will be used for installation of the new coaching/camera system.
Stone Security, LLC. will remove the old Smartdrive system and install the new Samsara/Provision system. To do this Stone Security technicians will travel to the six bus business locations to perform the installation. This will eliminate the need for all buses to be transferred to one location.
CONTRACT SUMMARY:
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Contractor Name: |
Stone Security, LLC. |
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Contract Number: |
UTA PO #16996, Utah State Contract #MA3072 |
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Base Contract Effective Dates: |
April 1, 2023 thru March 30, 2024 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$636,9000.00 |
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Procurement Method: |
Utah State Contract MA3072 |
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Budget Authority: |
2023-2027 Capital Plan |
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ALTERNATIVES:
If Stone Security, LLC. is unable to perform the installation it would be left up to the UTA radio department to install all 606 systems. Due to manpower issues this would take radio over two years to accomplish. During the extended time, numerous buses would not have an active coaching/camera system. Not having these systems installed and activated would be a detriment to operations, claims and the legal department.
FISCAL IMPACT:
The cost of this project is $636,900.00 from 2023-2027 Capital Plan
ATTACHMENTS:
Purchase Order
Link to State Contract MA3072 <https://statecontracts.utah.gov/Contract/Details/MA3072-Security-Systems%7C8a4734b6-4f94-4a95-853a-5f89dfdb2416>