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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Kyle Stockley, Manager of Capital Vehicles |
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TITLE:
title
Contract: Brake Caliper Overhaul - S70 Light Rail Vehicles (Wabtec Passenger Transit)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute contract 24-03879 and associated disbursements with Wabtec Passenger Transit in the amount of $13,086,540.
BACKGROUND:
Ongoing maintenance of UTA’s S70 light rail fleet requires periodic replacement of brake calipers. Based on useful life and current condition, the brake calipers on all 77 S70 vehicles are due for replacement. UTA recently issued a Request for Proposal for overhaul kits for power brake truck calipers. Bids were received and evaluated. Wabtec Passenger Transit was selected as the winning proposer.
DISCUSSION:
UTA operates 77 Siemens S70 Light Rail Vehicles (LRVs) fitted with TecTran power truck brake calipers. Each LRV is equipped with two power trucks, and four power truck brake calipers per power truck.
The Scope of Work is to provide the replacement calipers and associated parts for the overhaul of the Power Truck Brake Calipers used on UTA’s Siemens S70 Light Rail Vehicles. The parts must meet or exceed:
• The OEM specifications
• The specifications as stated in this document
• The specifications as may be called out in the maintenance manuals
The overhaul kits will be supplied in batches over the next four years. The brake caliper overhaul work, including removal of the existing calipers and parts, installation of the new calipers and parts, and all required testing, is to be conducted by UTA personnel utilizing UTA’s existing brake shop overhaul equipment and test bench.
To keep the existing fleet in safe operating condition, the replacements need to begin now and will be spread over the next four years as system operation factors allow.
The overhaul kits will be supplied in batches over the next four years, with the final delivery and milestone payment happening in late 2028. The contract end date has been scheduled for 2029 to allow for closeout activities of the contract and any other unforeseen delays.
Although the project will kick off in April 2025, per contract documents, the first 190 out of 690 kits are required to be delivered in the 2025 calendar year.
The contract pricing has been determined to be fair and reasonable based on both a UTA independent cost estimate and the performance of a price analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Wabtec Passenger Transit |
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Contract Number: |
24-03879 |
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Base Contract Effective Dates: |
Effective after last signature - December 31, 2029 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$13,086,540 |
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Procurement Method: |
RFP |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
The brake calipers are a consumable good and require periodic replacement for safe and reliable operation of the vehicles.
UTA could alternately elect to send the power truck assemblies to an outside vendor for overhaul of the brake caliper systems. That approach would be significantly more expensive and would make UTA dependent on outside vendors for both transportation of the power trucks, as well as the actual overhaul of the brake caliper systems.
FISCAL IMPACT:
The total contract value is $13,086,540, with fiscal impact over the next four years as follows:
• 2025 planned expenditure of $3,603,540 for the delivery of 190 caliper overhaul kits. The SGR040 project has an Approved 2025 Capital Budget of $10,200,000.
• 2026 planned expenditure of $3,603,540 for the delivery of 190 caliper overhaul kits. The SGR040 project has a planned 2026 Capital Plan budget of $11,342,000.
• 2027 contract expenditure of $3,603,540 for the delivery of 190 caliper overhaul kits. The SGR040 project has a planned 2027 Capital Plan budget of $9,000,000.
• 2028 planned expenditure of $2,275,920 for the delivery of 120 caliper overhaul kits. The SGR040 project has a planned 2028 Capital Plan budget of $6,801,000.
At this time, there are no planned expenditures in 2029.
This contract is funded via SGR040 Light Rail Vehicle Overhaul program. These funds exist within the Approved 2025-2029 Five Year Capital Plan.
ATTACHMENTS:
• Contract: Brake Caliper Overhaul - S70 Light Rail Vehicles (Wabtec Passenger Transit)