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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
David Hancock, Director of Capital Development |
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TITLE:
title
Change Order: Final Design for Mid-Valley Connector - Change Order #03 (Jacobs Engineering)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize Executive Director to execute Change Order 3 to the contract and associated disbursements with Jacobs Engineering in the amount of $1,065,828 for design work on the Mid-Valley Connector project.
BACKGROUND:
On December 15, 2021, the UTA Board approved the award of a sole source contract to Jacobs Engineering to finalize the design and prepare the Mid-Valley Connector Bus Rapid Transit (BRT) project for advertisement. Through a Taylorsville City contract, Jacobs had completed the environmental assessment and preliminary design for the project. Since Jacobs was familiar with the project, the stakeholders and UTA felt that they should perform the final design on the project. The UTA Sole Source Committee approved the sole source award to Jacobs on the basis of substantial duplication of costs. The contract time was extended in early 2023 to incorporate anticipated consultant needs during the construction phase of the project.
DISCUSSION:
This change order includes work completed on the project using actual costs through February 2023. Additional scope was added to finalize the design for stations, the transit hub, updating documents for UDOT compliance, stakeholder requests, and additional management fees.
This change order has been in negotiations since September 2022 with the consultant choosing to move forward with the design at risk. Due to multiple staffing transitions with the main consultant, the change order took longer than expected to negotiate a final price. The costs include all additional subconsultant fees. The consultant has not been paid for any of this scope and payment is pending approval of this board item.
CONTRACT SUMMARY:
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Contractor Name: |
Jacobs Engineering Group, Inc. |
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Contract Number: |
21-03502-03 |
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Base Contract Effective Dates: |
December 17, 2021 - December 31,2022 |
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Extended Contract Dates: |
January 1, 2023 - December 31, 2026 |
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Existing Contract Value: |
$1,934,199 |
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Amendment Amount: |
$1,065,828 |
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New/Total Contract Value: |
$3,000,027 |
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Procurement Method: |
Sole Source |
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Budget Authority: |
2023-2027 Capital Plan |
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ALTERNATIVES:
If this change order is not executed, UTA would need to procure another consultant to finalize the project design and prepare the construction bid documents.
FISCAL IMPACT:
The 2023-2027 Capital Plan called for State and Federal Funds on this project. UTA received $22.8M from the State of Utah through UDOT in March 2023; this agreement was approved by the board on 12/21/22. Federal funds are anticipated through the Capital Investment Grant program.
ATTACHMENTS:
1) Jacobs Change Order #3