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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Bill Greene, Chief Finance Officer |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
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Kevin Anderson, Director of Maintenance Support |
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Kyle Brimley, IT Director |
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Kent Muhlestein, Safety Admin-Transit System |
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Jerry Van Wie, IT Manager App Dev and PMO |
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Monica Morton, Fares Director |
TITLE:
title
Pre-Procurements
- Rail Vegetation Control
- Managed Security Services
- Maintenance of Way (MOW) Arc Flash Assessment
- Fare Collection System
- Fares Mobile App Vendor
end
AGENDA ITEM TYPE:
Pre-Procurement
RECOMMENDATION:
Informational report for discussion
BACKGROUND:
Utah’s Public Transit District Act requires all contracts valued at $200,000 or greater be approved by the UTA Board of Trustees. This informational report on upcoming procurements allows Trustees to be informed and provide input on upcoming procurement projects. Following the bid solicitation and contract negotiation process, final contracts for these projects will come before the board for approval.
DISCUSSION:
• Rail Vegetation Control. The Maintenance of Way department is seeking a vendor to provide vegetation & weed control along our light rail and commuter rail corridors and yards. Controlling the vegetation in these areas is essential to maintaining safe functionality of critical switches and sensors. UTA maintains approximately 185 miles of mainline, branch, and yard tracks. No spraying will be done at bridges or culverts to prevent contaminating waterways. This will be a 5 year contract, and funding for this contract is included in the annual Maintenance Of Way operating expense budget. This procurement will be conducted as an IFB and awarded to the lowest bidder. (Req. 10573, Kevin Anderson)
• Managed Security Services. UTA is seeking Managed Security Services vendor to provide Co-managed Security Incident Even Management (SIEM) services through a Security Operations Center as a Service (SOCaaS) program that will include an Incident Response (IR) retainer to provide expert cyber-security staff augmentation services in the event of a cyber-security incident. The objective would be to co-manage an event by augmenting and supporting the UTA Information Security (IS) team in managing, monitoring, and optimizing. Through the IR Retainer, the vendor would provide services to assess, alert, investigate, contain, and report in the event of an incident. Services to include annual assessment, table-top IR exercise, and if no IR services needed for the year, a bank of hours would be credited to UTA for vendor professional services the following year. The contract will have a term of 3 years, plus two one-year options for extension. Funding for this contract is included in the IT Department annual operating expense budget. This procurement will be conducted as an RFP, where technical criteria will be scored in addition to price. (Req. 10644, Kyle Brimley)
• Maintenance of Way (MOW) Arc Flash Assessment. The UTA Safety department is seeking a vendor to perform Arc-flash assessments, short-circuit study, and shock risk assessment of overcurrent devices. The assessment will include rail traction power substations, signal houses, interlocking houses, crossing house and switch heater electrical installations along the Frontrunner and TRAX rail system operating at over 50 volts. The assessment is necessary to determine the proper electrical protective equipment that must be provided to UTA Maintenance of Way (MOW) employees potentially working on the energized electrical systems. The project will have several phases throughout the summer and fall, and the final report will be due by the end of the year. Funding for this project was included in the 2022 Safety department budget, and this procurement will be conducted as an RFP. (Req. 10592, Kent Muhlestein)
• Fare Collection System. This procurement is to procure a new, integrated, vendor-hosted, account-based, electronic fare collection system. Included in this procurement, UTA intends to procure fare validation hardware for all buses and rail platforms, new ticket vending machines (TVMs) that will vend tokens for the closed-loop accounts, a new mobile app that will enable smartphones to function as tokens to prepaid closed-loop accounts, and mobile inspection devices to be used by authorized employees to perform electronic fare validation functions. The scope for this purchase DOES NOT include bus fareboxes.
Implementation of this fare collection system will be a multi-phased effort that will span five (5) years. UTA expects the selected firm to fully plan and coordinate all implementation, integration, and migration activities that will be required to smoothly transition from UTA’s existing fare subsystems to the new fare system described above. Funding for this project is included in the 5-year CapEx budget and this procurement will be conducted as an RFP. (Req. 10526, Jerry Van Wie)
• Fares Mobile App Vendor. The UTA Fares department is seeking to contract with a new Fares mobile application provider. The current vendor (Passport) has given us notice they will no longer be able to support the current app. but have given us until the end of the year to find a new vendor and implement the switchover. The long-term solution for this application will be included in an upcoming RFP later this year for a new electronic fare collection system. Therefore, the base term of this contract will be 2 years, with 3 one-year options, should the transition to the new system take longer than expected. Funding for this mobile app provider is included in the approved Fares OpEx budget, and this procurement will be conducted as an RFP. (Req. 10501, Monica Morton)
ATTACHMENTS:
None