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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
TITLE:
title
Pre-Procurements
- Bus Electric Vehicle Charger Maintenance Contract
- Bond Underwriting Services Contracts
- Inventory Parts Auto-Purchase-Order Contracts
end
AGENDA ITEM TYPE:
Pre-Procurement
RECOMMENDATION:
Informational report for discussion
BACKGROUND:
Utah’s Public Transit District Act requires all contracts valued at $200,000 or greater be approved by the UTA Board of Trustees. This informational report on upcoming procurements allows Trustees to be informed and provide input on upcoming procurement projects. Following the bid solicitation and contract negotiation process, final contracts for these projects will come before the board for approval.
DISCUSSION:
• Bus Electric Vehicle Charger Maintenance Contract
This procurement seeks to contract with a firm to provide maintenance support for bus electric vehicle (EV) charging systems for all bus divisions. This support is needed to ensure the consistent service maintenance of 35 EV charging systems used for powering UTA’s electric bus revenue vehicles and would include onsite preventative maintenance, equipment support, repair service, and component parts.
Our previous six-month contract with ABB E-Mobility for support has expired. This requisition is for a two (2) year contract with three (3) one-year options.
Funding for this procurement will be funded locally under 2025 Facilities Operations Expense budget 3800.50353.92. This procurement will be conducted as an RFP. (Req. 14203, Guy Miner & Kevin Anderson)
• Bond Underwriting Services Contracts
This procurement seeks to contract with a pool of firms to provide bond underwriting services. The previous contract, which utilized a similar pool structure, expired in August 2024, and a replacement contract is now needed.
The purpose of the contract is to engage multiple firms that can compete by presenting ideas and financing opportunities This pool will provide UTA with the financial flexibility to issue bonds for critical capital projects.
Compensation for services will be included in and deducted from the proceeds of the bond issuance. The term of the pool contracts will be five years, and the procurement will be conducted as a Request for Qualifications, awarding contracts to firms that meet the established minimum qualifications. (No-obligation req., Brian Reeves)
• Inventory Parts Auto-Purchase-Order Contracts
The Supply Chain team is seeking to establish new Automatic-Purchase-Order (APO) contracts with multiple parts vendors to supply high-usage parts as needed. Under this system, once JD Edwards reaches the reorder point for a specific part, a requisition will automatically be generated, converted to a Purchase Order, and sent to the designated supplier. UTA is under no obligation to purchase parts until a Purchase Order has been issued.
The Supply Chain team has identified 1,200 parts as suitable candidates for this contract, based on criteria such as usage, lead time, and cost. Proposals will be evaluated, and each part will be awarded to suppliers offering the best combination of cost efficiency and delivery lead times.
The term of these contracts will be five (5) years, with funding for parts purchases allocated within each division's Maintenance Operating Expense budget as the parts are consumed. (No-Obligation req. Todd Mills)
ATTACHMENTS:
(None)