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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Ann Green-Barton, Chief People Officer |
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PRESENTER(S): |
Ann Green-Barton, Chief People Officer |
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TITLE:
title
R2025-03-02 - Resolution Authorizing Continuation of Specific Employee Paid Benefit Programs for the Benefit Year Beginning May 1, 2025 Ending April 30, 2026
end
AGENDA ITEM TYPE:
Resolution
RECOMMENDATION:
Adopt resolution R2025-03-02 authorizing continuation of specific employee paid benefit programs for the benefit year beginning May 1, 2025 and ending April 30, 2026 as presented.
BACKGROUND:
The Utah Public Transit District Act requires the UTA Board of Trustees to review and approve any contract or expense exceeding two hundred thousand dollars ($200,000). Further, UTA Board Policy 2.2 enables the Board to preapprove disbursements by resolution.
UTA offers several voluntary benefits where the premiums are generally 100% funded by UTA employees. These products were identified as valuable benefit offerings through UTA’s benefit consultant group, GBS Benefits. These products are provided at a minimal cost to UTA and help enrich the benefit offerings.
DISCUSSION:
Because these products are evaluated yearly, UTA is asking the Board to authorize the Executive Director (ED) and Chief People Officer (CPO), after legal review and signature, to execute the non-procurement agreements to continue benefit offerings for the period of time beginning May 1, 2025 through April 30, 2026. The authorization would only allow the ED and CPO to sign agreements that meet the following criteria: benefits are generally 100% paid by the employee and require no expenditure of public funds, make no commitment on the part of UTA regarding cost, product or service endorsement, or level of participation, are deemed to be of value to a significant number of UTA employees, and are consistent with the employee paid benefit programs provided by other similar organizations.
In the one case of the medical flexible spending benefit, there may be a minimal cost to UTA when an employee terminates from UTA prior to contributing the entire elected amount, however this is rare and usually covered by the forfeiture account.
ALTERNATIVES:
Present the non-procurement agreements to the board individually for authorization or stop offering these benefits.
FISCAL IMPACT:
There is de minimus fiscal impact to UTA. The benefits are in most cases wholly or substantially employee funded.
ATTACHMENTS:
Resolution R2025-03-02