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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Vi Miller, Chief Finance Officer |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
TITLE:
title
Pre-Procurements
- Bi-Level Commuter Rail Vehicles
- Bi-Level Commuter Rail Car Overhaul
- Rail Vehicle Cleaning Services
- Clearfield FrontRunner Station Trail
- E-Voucher Phase 2
- Park & Ride Design Services
- UVX Design Services
end
AGENDA ITEM TYPE:
Pre-Procurement
RECOMMENDATION:
Informational report for discussion
BACKGROUND:
Utah’s Public Transit District Act requires all contracts valued at $200,000 or greater be approved by the UTA Board of Trustees. This informational report on upcoming procurements allows Trustees to be informed and provide input on upcoming procurement projects. Following the bid solicitation and contract negotiation process, final contracts for these projects will come before the board for approval.
DISCUSSION:
• Bi-Level Commuter Rail Vehicles. Informational item (Government to Government purchase): UTA is currently working to procure five (5) bi-level commuter rail vehicles from North County Transit District (NCTD). UTA performed a nationwide search for commuter rail cars that were the same or similar to our existing Bombardier Bi-level fleet and are available to purchase. These additional commuter rail cars will be necessary to provide an adequate vehicle spares ratio necessary to maintain service while performing overhauls on our current bi-level fleet. Funding for this purchase is included in the approved 2023 Capital budget as item REV233. (Req. 12019, Kyle Stockley)
• Bi-Level Commuter Railcar Overhaul. This procurement is to contract with a firm to provide overhaul services for the bi-level railcars UTA is purchasing from North County Transit District (San Diego County). The overhaul service will likely include refurbishing or replacing seats, floors, brakes, wheels, trucks, doors, and HVAC systems. The rail cars will be sent to the contractor for the overhaul to be completed at their facility. Funding for the overhaul project is included in the captital purchase of the vehicles under code REV233. This procurement will be conducted as an RFP. (Req. 11982, Kyle Stockley)
• Rail Vehicle Cleaning Services. The maintenance departments of TRAX and FrontRunner are soliciting proposals from firms to provide cleaning services for their in-service rail cars. The existing contract will expire at the end of June and covers 117 light rail vehicles and 53 commuter rail cars. The selected firm will be expected to offer day porter cleaning services at the U of U, SLC Airport, and Central end-of-line stations for light rail, as well as Ogden and Provo end-of-line stations for commuter rail. Furthermore, the firm will be required to carry out regular and extensive cleaning services at the Midvale, Jordan River, and Warm Springs UTA rail facilities. The initial term of this contract will be three years, with two one-year options for extension. Funding for the contract is included in the light rail and commuter rail maintenance operations budgets. This procurement will be conducted as an RFP where technical criteria will be evaluated and scored in addition to price. (Req. 12047, 12048, 12049 Billy Patterson)
• Clearfield FrontRunner Station Trail. This is a procurement to contract with a firm for the construction of new asphalt pedestrian and bike trail systems near the Clearfield FrontRunner Station and Antelope Drive as a part of the Clearfield Master Development Plan. The contractor selected will build the trail and all associated components necessary. The construction will require a 90-day settlement time because of some large excavation fills, thus the construction will begin at the end of this summer and be completed early next spring. Funding for the project is included in the 2022 budget as part of the CMAQ grant at a split of 93% Federal and 7% local funds. This procurement will be conducted as an RFP. (Req. 11976, Travis Colledge)
• eVoucher Phase 2: The Grants department is seeking a software developer to complete phase 2 of the eVoucher software project. This software will replace current paper voucher systems used throughout the state. This software will allow agencies to manage their programs, funds, customers, and drivers. The software automatically pays drivers electronically. Phase 2 will focus on creating native Apple iOS and Android mobile applications for drivers that will utilize current mobile technology to verify origin and destination locations. Phase 2 will also focus on using the eVoucher software to allow these same customers to use their voucher money to pay for UTA and potentially other TNC (Uber, Lyft, and VIA) fares. The contract will be for a term of one year, and funding for this project is included in the 2023 capital projects budget under code ICI213. This procurement will be conducted as an RFP. (Req 11932, Tracy Young)
• Park & Ride Design Services. This is a solicitation to contract with a firm to design a new park & ride facility in Eagle Mountain. The firm will create the facility design and provide the necessary construction documents for the project. This new park & ride facility will provide bus service to tie into an additional park & ride being built in Saratoga Springs in partnership with Utah County. The term of this contract will be for 18 months, and funding for this project is included in the 2023 Capital Projects budget. This procurement will be conducted as an RFQu where award will be given to the most qualified firm. (Req. 11899, Travis Colledge).
• UVX Design Services. This is a procurement to contract with a firm to provide design services for the design and construction documents for two new station platforms and canopies located on the UVX line on 900 East in Provo, between Birch Lane and 1100 North. These new platforms will provide additional locations for UVX service on the east side of the BYU campus. The term of this contract will be for 18 months, and funding for this project is included in the 2023 Capital Projects budget. This procurement will be conducted as an RFQu where award will be given to the most qualified firm. (Req. 11917, Travis Colledge).
ATTACHMENTS:
None