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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Finance Officer |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
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TITLE:
title
Contract: Siemens S70 Center-Truck Axles Purchase (Jamaica Bearings Co.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize Executive Director to execute Purchase Order, and associated disbursements, with Jamaica Bearings Co., to provide twelve (12) Siemens S70 center-truck axles in the amount of $461,027.88.
BACKGROUND:
The Light Rail Fleet Sustainability team overhauls and repairs multiple components for the light rail vehicles. The Center Truck Axle cores are sent to an outside vendor to be repaired on a rotation basis. Over time these cores become damaged or worn out and are no longer able to be rebuilt. Thus new axles must be procured from time-to-time to replace worn-out axles.
In June a solicitation was posted as an IFB and 3 bids were received from various companies. Jamaica Bearing Co. was selected as the lowest-cost supplier.
DISCUSSION:
This procurement was completed as an Invitation For Bid (IFB). It resulted in contracts between Utah Transit Authority (UTA) and Jamaica Bearings Co. to supply UTA with 12 Center Truck Axles. Eight (8) of these axes are being purchased to increase the number of parts cores in the rebuild rotation as lead-times to rebuild the axles has increased significantly in the past year. The other axles are to replace cores that are damaged or worn out and can no longer be rebuilt.
CONTRACT SUMMARY:
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Contractor Name: |
Jamaica Bearings Co. |
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Contract Number: |
23-03749BCM, PO 1132251 |
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Base Contract Effective Dates: |
October 25, 2023- October 25, 2024 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$461,027.88 |
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Procurement Method: |
IFB |
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Budget Authority: |
2023-2027 Capital Plan |
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ALTERNATIVES:
Continue with the current number of cores, which will result in delays in repair and ultimately our ability to meet service needs of our customers.
FISCAL IMPACT:
Budget for this purchase is included in the Fleet Sustainability program budget.
ATTACHMENTS:
Contract