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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Jay Fox, Executive Director |
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Viola Miller, Chief Financial Officer |
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Brad Armstrong, Director Budget & Financial Strategy |
TITLE:
title
TBA2024-07-01 Technical Budget Adjustment - Operating Budget Adjustment for Position of Chief of Staff to the Executive Director
end
AGENDA ITEM TYPE:
Other Approval
RECOMMENDATION:
Approve TBA2024-07-01 to authorize increase in one full-time equivalent (FTE) headcount and $108,000 allocation from the 2024 Operating contingency budget for a position of Chief of Staff to the Executive Director as presented.
BACKGROUND:
Board Policy 2.3 Budget allows the Board of Trustees to amend or supplement the Authority’s budget at any time after its adoption. The Board may do this through a Technical Budget Adjustment (TBA) when the request does not increase budget authority, or through a Budget Amendment, after consultation with the Local Advisory Council, when an increase in the annual appropriation authority is requested.
Board Policy 2.3 Budget also requires FTE headcount to be approved in the annual budget, and any increase in headcount would need to be approved through a TBA.
DISCUSSION:
This proposed TBA will increase the Executive Director Office by one full-time equivalent (FTE) and reallocate funds from the Operating Budget’s non-departmental contingency budget to the Executive Director budget.
The additional position will be a Chief of Staff to the Executive Director. This person will provide support to the Executive Director (ED) in areas of initiative management, executive leadership coordination, organizational oversight and improvement, and administrative support. The ED will focus more on strategic plan alignment, including internal/external communications, regional strategic engagement, government relations directional support, and reduction of administrative workload which will result in increased collaboration with Trustees and improved decision making across chief offices.
Staff are recommending that non-departmental contingency funds be used to fund the office of Chief of Staff to the Executive Director position.
ALTERNATIVES:
Continue under the current organizational structure with no transfer of budget funds.
FISCAL IMPACT:
The proposed TBA of $108,000 will be funded by the approved 2024 Operating Budget. Funds will be redistributed in the budget from the non-departmental contingency budget to the Executive Director budget.
If the TBA is approved, there will be a balance remaining in the non-departmental contingency budget of $682,000.
The changes requested will be funded by the existing 2024 Operating Budget and will not result in an increase in budget authority or impact UTA’s Fund Balance.
ATTACHMENTS:
- Technical Budget Adjustment TBA2024-07-01