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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #25-014 - U-Line Welded to Bolted Connections (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 25-014 and associated disbursements with Stacy and Witbeck, Inc. in the amount of $652,168.
BACKGROUND:
UTA executed contract 23-03811 with Stacy and Witbeck, Inc. for on-call maintenance services with a focus on rehab and replacement of UTA's rail infrastructure to maintain a state of good repair. The term of this contract is for three (3) years with two (2) one-year term options. The UTA Board of Trustees approved the contract on April 18, 2024, and it was fully executed on April 19, 2024. The original contract value is not-to-exceed $45,000,000.
DISCUSSION:
The TRAX traction power substations deliver electrical power to the light rail vehicles via the overhead catenary system and the running rails. The electrical connection between the substations to the running rails is accomplished using negative return cables. Additionally, cross bonds and impedance bonds are used to ensure electrical conductivity through the running rails. In several locations, the negative return cables are welded to the running rails. These welded connections break over time due to the vibration caused by train movements.
Under Task Order 25-014, Stacy Witbeck, Inc. will remove and replace 61 track box locations with welded connections to enable the use of hand tools for the replacement and adjustment of negative return cable-to-rail connections. Currently, when a welded cable-to-rail connection breaks, it must be repaired using specialized welding equipment. This practice is time-consuming and requires the affected track to be out of service during the rail welding activities. Rails with bolted connections allow for quick and safe repair of power cable connections, while eliminating the need to suspend revenue service to perform these repairs.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
23-03811-25-014 |
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Base Contract Effective Dates: |
April 18, 2024 - December 31, 2027 Task Order Period of Performance: Effective after last Signature - December 31, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$17,305,566.00 |
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Amendment Amount: |
$652,168.00 |
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New/Total Contract Value: |
$17,957,734.00 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Not approve the Task Order and continue repairs using specialized welding equipment.
FISCAL IMPACT:
The 2025 approved budget for SGR404 includes $4,500,000 for the removal and replacement of track box locations with welded connections along the Red Line.
2025 Task Order Total: $652,168
2025 Capital Budget Remaining: $1,925,686
Overall not-to-exceed value for this contract is $45,000,000.00.
ATTACHMENTS:
• Task Order: On-Call Infrastructure Maintenance Contract Task Order #25-014 U-Line Welded to Bolted Connections (Stacey and Witbeck, Inc.)