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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
William Greene, CFO |
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PRESENTER(S): |
Troy Bingham, Comptroller |
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TITLE:
title
Contract: Employee Holiday Gift Card 2022 (Harmon City, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize Executive Director to execute the contract and associated disbursements with Harmon City, Inc. in an amount not to exceed $352,350.
BACKGROUND:
Traditionally UTA has giving a holiday gift card to a local grocery store to purchase holiday food for employees’ families to show its appreciation for hard work and accomplishments during the year. This year’s card reflects the $150 value that started in 2021.
DISCUSSION:
An Invitation For Bid (IFB) was published to multiple large grocery stores in the Salt Lake area to provide 2,700 gift cards with a value of $150 each. This IFB was publicized as an open competitive bid with award of contract based on percentage discount offered in their bid.
After publication, the bids were reviewed, and Harmon City Inc. was selected as the lowest bidder. Harmons provided the largest discount of 13%.
Harmons has been in business for over 87 years and has 18 locations along the Wasatch Front.
CONTRACT SUMMARY:
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Contractor Name: |
Harmon City, Inc. |
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Contract Number: |
22-03640CG |
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Base Contract Effective Dates: |
11/9/2022 - 12/30/2022 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$352,350 |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$352,350 |
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Procurement Method: |
IFB |
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Budget Authority: |
Agency Fiscal Year Savings in Departments |
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ALTERNATIVES:
Should the Board not approve the selection of Harmon’s; the IFB would need to start over.
FISCAL IMPACT:
The actual purchase is anticipated to be for less than 2,700 cards based on the current number of employees.
ATTACHMENTS:
Contract