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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Service Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design & Construction |
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Jacob Wouden, Rail Infrastructure Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #24-014 - 7200 S Grade Crossing (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Ratify the authorization of the Executive Director to execute Task Order No. 24-014 and associated disbursements on the task ordering contract with Stacey and Witbeck, Inc. in the amount of $442,166 to replace the grade crossing at 7200 S on the N/S line.
BACKGROUND:
In October 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with Stacy and Witbeck Inc. on January 27, 2021. This contract is for three years. A one-year extension was approved by the Board of Trustees in 2023 in preparation for re-procurement in 2024.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
- Passenger ride quality
- Automobile cross-traffic ride quality
- Potential stray current issues
DISCUSSION:
UTA Staff is requesting approval of Task Order 24-014 with Stacy Witbeck, Inc. to complete the removal and replacement of the 7200 S Grade Crossing on the N/S line in the amount of $442,166.00. The scope of this request includes all time, labor, and other items needed to remove exiting crossing and replace it with embedded trackwork. By embedding the crossing, we extend the useful life, provide new rail, and create a smoother ride for both passengers and driving public. This Task Order has been determined to be within the scope of the master Task Ordering Agreement. The Task Order pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis. Work on this project is scheduled to begin in the early morning hours of May 22, 2024. The Executive Director authorized a DAP (Direction or Authorization to Proceed) for this project to begin just prior to board approval. Staff is requesting ratification of this action.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
20-03349-24-014 |
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Base Contract Effective Dates: |
January 1, 2021 through December 31, 2023 |
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Extended Contract Dates: |
January 1, 2024 through December 31, 2024 |
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Existing Contract Value: |
$37,569,459 |
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Amendment Amount: |
$442,166 |
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New/Total Contract Value: |
$38,011,625 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
Approved 2024 Capital Budget |
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ALTERNATIVES:
Not replace the crossing. This delay could result in the derailment of trains and impact to service.
FISCAL IMPACT:
Funding for this contract amendment is included in the Approved 2024 Capital Budget
ATTACHMENTS:
1) Task Order