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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Dean Hansen, Systems Engineering Manager |
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TITLE:
title
Change Order: On-Call Systems Maintenance Contract Task Order #23-005 - Brake Cut-Out Valve Monitoring (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #23-005 (Brake Cut-out Valve Monitoring) to on-call systems maintenance contract with Rocky Mountain System Services (RMSS) and authorize the Executive Director to execute task order and associated disbursements in the amount of $1,419,326.
BACKGROUND:
On February 24, 2021 the UTA Board of Trustees approved contract 20-03382VW with Rocky Mountain Systems Services (RMSS) for on-call systems maintenance. The term of this contract is for three years with two one-year term options. RMSS was selected based on best value procurement methodology. The contract was fully executed on March 2, 2021. On November 18, 2022, UTA executed change order #23-001 to exercise the two, one-year term options, ending on December 31, 2025. The original contract value was estimated at $15,000,000. On April 12, 2023, the UTA Board of Trustees approved an increase of the estimated contract value to $30,000,000.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Monitoring and analysis of stray current
• Repair, maintenance, and training of overhead contact systems and traction power substations
• Inspection, connection, repair, of traffic signals
DISCUSSION:
UTA is requesting approval of task order #23-005 with RMSS. The Federal Railroad Administration issued Safety Advisory 2021-01, titled “Positive Train Control Interface Design Issue with Locomotive and Cab Car Braking Systems”. The safety concern is that the Positive Train Control system will not brake if the operator manually cuts the pilot valve (also known as cut-out valve). This task order is for the design, installation, testing, and training of Track Driver extra monitoring and reporting when the system is bypassed. It also procures the necessary equipment as identified in proposal 52598-069:
• Pressure switches
• Programmable Logic Controllers (PLC’s) and software
• Onboard air systems, terminal boards, breakers
• Spare parts, etc.
UTA will also implement standard operating procedures if the pilot brake valve is cut.
UTA has also elected to execute Option 1 from the contractor proposal to monitor additional onboard functions. This will aid in efforts related to federally mandated Positive Train Control reporting, data analysis of onboard systems, and the migration of the “No Code Proceed” function into the new UTA radio system.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
20-03382-23-005 |
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Base Contract Effective Dates: |
March 2, 2021, through December 31, 2023 |
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Extended Contract Dates: |
through December 31, 2025 |
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Existing Contract Value: |
$19,138,528 |
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Amendment Amount: |
$1,419,326 |
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New/Total Contract Value: |
$20,557,854 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
2023-2027 Capital Plan |
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ALTERNATIVES:
Disapprove task order. UTA will fail to mitigate Safety Advisory 2021-01 as required by the Federal Railroad Administration.
FISCAL IMPACT:
This expense is included in the 2023-2027 Capital Plan.
ATTACHMENTS:
Task Order #23-005 documents.