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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Construction |
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Jacob Wouden, Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #23-115 - Rice Interlocking Double Crossover Design (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #23-115 to the on-call maintenance contract with Stacy and Witbeck, Inc. and authorize the Executive Director to execute the task order and associated disbursements in the amount of $245,299 for design of the embedded concrete track slab at Rice Interlocking on the University Line.
BACKGROUND:
In October 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with Stacy and Witbeck Inc. on January 27, 2021. This contract is for three years (with 2 option years) and will be coming up for re-procurement in 2024.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
- Passenger ride quality
- Automobile cross-traffic ride quality
- Potential stray current issues
DISCUSSION:
UTA Staff is requesting approval of task order #23-115 with Stacy and Witbeck, Inc. to have Sener design the embedded concrete track slab for the new double crossover trackwork proposed to replace the current special trackwork at Rice Interlocking on the University Line.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
20-03349-115 |
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Base Contract Effective Dates: |
January 1, 2021 through December 31, 2023 |
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Extended Contract Dates: |
Option Year 1 - January 1, 2024 through December 31, 2024 |
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Existing Contract Value: |
$30,927,959 |
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Amendment Amount: |
$245,299 |
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New/Total Contract Value: |
$31,173,258 |
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Procurement Method: |
RFP best value task order |
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Budget Authority: |
2023-2027 Capital Plan |
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ALTERNATIVES:
Without the design work, the improvement project of Rice Interlocking (procurement of materials already approved in TO23-105) would have to be put on hold. This would lead to deferring maintenance, which could lead to slow orders and delayed service. Eventually, a failure to proceed could cause safety issues.
FISCAL IMPACT:
This budget is included in the 2023-2027 Capital Plan
ATTACHMENTS:
1) Task Order