|
TO: |
Board of Trustees |
|
THROUGH: |
Jay Fox, Executive Director |
|
FROM: |
David Hancock, Chief Capital Services Officer |
|
PRESENTER(S): |
David Hancock, Chief Capital Services Officer |
|
|
|
TITLE:
title
Contract: Reimbursement Agreement - Relocation of Underground Fiber Line at Provo Intermodal Center (AT&T Corp.)
end
AGENDA ITEM TYPE:
Non-Procurement Agreement
RECOMMENDATION:
Approve and authorize the Executive Director to approve Reimbursement Agreement 25-P00435 with AT&T Corp., along with an associated disbursement in the amount of $240,589.34 for relocation of an underground fiber optic line at the Provo Intermodal Center.
BACKGROUND:
As part of the TIGER First/Last Mile program of projects, UTA constructed a pedestrian bridge at the Provo Intermodal Center. To facilitate the installation of the bridge piers, it was necessary to relocate an AT&T-owned underground fiber optic line. In June 2023, UTA and AT&T executed Reimbursement Agreement 25-P00435 for the relocation of the fiber optic line which obligated UTA to reimburse AT&T for the actual cost of the work performed and included an estimated cost of $199,500.00. The relocation was completed in October 2023.
In August 2024, UTA received invoicing from AT&T in the amount of $240,589.34 for the work. Satisfactory documentation substantiating the increased costs was received in November 2024.
DISCUSSION:
Although UTA did not receive notification of the increased costs and supporting documentation until after completion of the work, the language in the Reimbursement Agreement states that “UTA shall pay AT&T the actual cost of the Work.” and UTA Staff deemed the documentation of the increased costs as satisfactory.
In accordance with the Board of Trustees approval requirements, the agreement, along with the associated disbursement in the amount of $240,589.34, is being brought to the Board for approval.
CONTRACT SUMMARY:
|
Contractor Name: |
AT&T Corp. |
|
Contract Number: |
25-P00435 |
|
Base Contract Effective Dates: |
June 1, 2023; contract expiration upon completion of work. |
|
Extended Contract Dates: |
N/A |
|
Existing Contract Value: |
N/A |
|
Amendment Amount: |
N/A |
|
New/Total Contract Value: |
Actual cost of work performed was $240,589.34 |
|
Procurement Method: |
Non-procurement Utility Agreement |
|
Budget Authority: |
Approved 2025Capital Budget |
|
|
|
ALTERNATIVES:
UTA could decline to pay the additional costs and dispute the increased amount per contract claim language.
FISCAL IMPACT:
The current UTA 2025 Capital Budget has $241,000 in the MSP205- TIGER Program of Projects line. The original 2025 UTA Capital Budget had a $0 budget in it but this amount was increased during the Technical Budget Adjustment UTA completed on February 26, 2025, when it added funds to address this new cost.
• There are no external funding sources to offset this cost.
ATTACHMENTS:
• Contract: Reimbursement Agreement - Relocation of Underground Fiber Line at Provo Intermodal Center (AT&T)
• AT&T Invoice