|
TO: |
Board of Trustees |
|
FROM: |
Jon Larsen, Chief Capital Services Officer |
|
PRESENTER(S): |
Dave Osborn, Acting Director of Capital Design and Construction |
|
|
|
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #26-012: 2026 FrontRunner and TRAX Tamping (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order No. 26-012, including associated disbursements, on the on-call infrastructure maintenance task ordering contract with Stacy and Witbeck, Inc. in an amount not-to exceed $500,000, for tamping and regulating the TRAX and FrontRunner lines in 2026.
BACKGROUND:
On April 17, 2024, the UTA Board of Trustees approved and authorized the Executive Director to execute the master task ordering agreement (MTOA) with Stacy and Witbeck Inc. for on-call maintenance services focused specifically on infrastructure assets.
The MTOA is contracted for a period of three years, plus two one-year options, with a total 5-year not-to-exceed amount of $45,000,000.
Tamping and regulating a rail line are essential maintenance activities that ensure the stability, safety, and smooth operation of a railway track. Tamping involves compacting and adjusting the ballast (the layer of crushed stones beneath and around the ties) to ensure the track is level and properly supported. Regulating involves redistributing and shaping the ballast to maintain the proper profile and ensure it is evenly distributed around the ties. Together, tamping and regulating maintain the integrity and geometry of the rail line, ensuring:
1. Smooth and safe train operations.
2. Reduced long-term maintenance costs.
3. Prolonged track life.
DISCUSSION:
UTA Staff is requesting approval of Task Order No. 26-012 with Stacy and Witbeck, Inc. to complete continual tamping/regulating on the Frontrunner and Trax rail lines for a not-to-exceed amount of $500,000. The scope of this request includes all time, labor, and other items needed to reestablish ballast structure as described above.
This task order is within the scope of the master task ordering agreement. Additionally, the pricing was determined to be fair and reasonable based on both a UTA independent cost estimate and performance of a price analysis.
CONTRACT SUMMARY:
|
Contractor Name |
Stacy and Witbeck, Inc. |
|
Contract Number |
23-03811-26-012 |
|
Existing Contract Start/End Dates |
April 17, 2024 - April 30, 2027 |
|
New Contract Start/End Dates |
N/A - N/A |
|
Current Contract Value to Date |
$31,275,442.64 |
|
Change/Task Order Amount |
$500,000 |
|
New Total Contract Value |
$31,775,442.64 |
|
Procurement Method |
RFP Best Value |
|
Budget Authority |
Approved 2026 Capital Budget |
ALTERNATIVES
Hold off on tamping and regulating, resulting in a rough ride for passengers and an unsupported track structure that could result in damaged components and costly repairs or unplanned/unexpected shutdowns in the future.
FISCAL IMPACT:
The 2026 Capital Budget and the 2026-2030 Five Year Capital Plan includes $500,000 for the requested Task Order. This work will occur in 2026 under the Rail Replacement project (SGR385). These costs will be offset by using federal formula grant funds. These funds are part of UTA’s yearly apportionment.
• 2026 Task Order No. 26-012 Total: $500,000 (Account # 40-7385.63000.1010)
Total Master Task Ordering Agreement not-to-exceed $45,000,000
Total Master Task Ordering Agreement remaining balance: $13,694,557.36
The 2026 approved budget for SGR385 includes $10,562,000.00 for UTA’s Rail Replacement Projects.
ATTACHMENTS:
• Task Order: On-Call Infrastructure Maintenance Contract Task Order #26-012: 2026 FrontRunner and TRAX Tamping (Stacy and Witbeck, Inc.)