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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Service Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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TITLE:
title
Change Order: On-Call Systems Maintenance Contract Task Order #25-012 - Power Control Cabinet Procurement (Rocky Mountain System Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 25-012, and associated disbursements with Rocky Mountain Systems Services (RMSS) in the amount of $1,934,333 to procure twenty-five (25) Power Control Cabinets (PCC) units.
BACKGROUND:
UTA executed contract 24-03814 with Rocky Mountain Systems Services for on-call maintenance. The term of this contract is for three (3) years with two (2) additional option years. RMSS was selected based on best-value procurement methodology. The UTA Board of Trustees approved the contract on June 12, 2024, which was fully executed on June 14, 2024. The original master task order contract value is not-to-exceed $40,000,000 over 5 years.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Repair, maintenance, and training of overhead contact systems and traction power substations
DISCUSSION:
UTA is replacing the Power Control Cabinets along the original North/South TRAX mainline, as well as the University TRAX Line alignment. Under Task Order 25-012, Rocky Mountain Systems Services will procure twenty-five (25) Power Control Cabinets (PCC). The scope of work is for procurement only. Construction, design, and installation will be performed under separate task orders.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
24-03814-25-012 |
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Base Contract Effective Dates: |
6/14/2024 through 7/1/2029 Task Order Effective after final signature through 12/29/2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$8,588,678.48 |
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Amendment Amount: |
$1,934,333.00 |
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New/Total Contract Value: |
$10,523,011.48 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Disapprove task order. UTA would procure the Power Control Cabinets in-house, which may result in longer lead times, increased administrative workload, and potentially higher costs due to the lack of established supplier relationships and volume-based pricing.
FISCAL IMPACT:
The 2025-2029 Five Year Capital Plan includes $1,934,333 for the procurement of twenty-five (25) Power Control Cabinets units for the purpose of UTA replacing the PCC’s along the original north/south TRAX mainline, as well as the U-Line alignment. This work is anticipated to occur in 2025 under the PCC Replacement Project (SGR412).
2025 Contract Total: $1,934,330.00
The overall not-to-exceed value for this contract is $40,000,000.
ATTACHMENTS:
• Task Order: 25-012 - PCC Cabinet Procurement (Rocky Mountain System Services)