TO: Board of Trustees
THROUGH: Jay Fox, Executive Director
FROM: Alisha Garrett, Chief Enterprise Strategy Officer
PRESENTER(S): Alisha Garrett, Chief Enterprise Strategy Officer
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Kyle Brimley, IT Director |
TITLE:
title
Change Order: Transit Planning and Scheduling Software Licensing Amendment 6 -Extension (Trapeze Software Group, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and ratify contract amendment no. 6 with Trapeze Software Group, Inc. and authorize Executive Director to execute the contract extension and associated disbursements with Trapeze in the amount of $1,947,372.
BACKGROUND:
Trapeze is one of the leading providers of passenger transportation management software. They have been in business for several decades and UTA has benefited from their services since the ninety’s. We currently use Trapeze for all our transit planning and scheduling needs. These modules provide the data and information backbone for all Rail, Fixed/Flex Bus and Paratransit services. UTA currently purchases 17 different modules from Trapeze that are critical to the day-to-day operations of deploying our service. The Trapeze system has 40+ downstream reliant applications that use the Trapeze data daily to feed our tools and applications used by planners, schedulers, dispatchers, and our riders. UTA last entered a contract with Trapeze in 2007 and we have gone through a multitude of amendments. As UTA has grown and expanded our service offerings we have had added on additional Trapeze modules to support our service model.
DISCUSSION:
UTA pays a yearly funding for the Trapeze modules and ongoing support. UTA sought out a Sole Source agreement with Trapeze that was approved by the Chief Procurement Officer until the end of 2026. This sole source is in the amount of $1,947,372. We do not believe the board of trustees has had an opportunity to view or approve the original Trapeze contract or it’s subsequent amendments which is why we are bringing the change order to you today. Trapeze is a critical software application to our daily operations. We are asking the Board to approve this change order and allow us to continue our partnership with Trapeze. We plan to do a full procurement process in advance of the expiration of this change order in 2026.
CONTRACT SUMMARY:
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Contractor Name: |
Trapeze Software Group, Inc. |
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Contract Number: |
UT-08-008JL-6 |
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Base Contract Effective Dates: |
12/31/2007 - 12/31/2021 including previous amendments |
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Extended Contract Dates: |
1/1/2022-1/1/2026 |
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Existing Contract Value: |
$6,757,067.73 |
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Amendment Amount: |
2022 $359,737 2023 $373,831 2024 $388,841 2025 $404,392 2026 $420,571 Total $1,947,372 |
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New/Total Amount Contract Value: |
$8,704,439.73 |
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Procurement Method: |
Sole Source |
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Funding Sources: |
IT Operating Budget - Account 5200.50353.92 |
ALTERNATIVES:
If the contract extension is not approved, UTA would need to go through a competitive bidding process to procure transit planning software. Integrating a new vendor into the system could take several years, cause major service and project delays, and add extra cost of about $2 million to $4 million.
FISCAL IMPACT:
The cost of this software service is included in the approved IT Department budget. (Account 5200.50353.92)
ATTACHMENTS:
Change Order: Trapeze Contract Amendment No. 6
UT-08-008JL Trapeze Software Licenses and Maintenance Agreement (2007)