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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jon Larsen, Chief Capital Services Officer |
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PRESENTER(S): |
Dave Osborn, Acting Director of Capital Design and Construction |
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TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #26-007 - 9th Avenue Rail Replacement and Anchoring (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 26-007, and associated disbursements, on the On-Call Infrastructure Maintenance task ordering contract with Stacy and Witbeck, Inc. in the amount of $743,197 to replace worn curve rail and anchor rails on the 9th Avenue Curve in Midvale located on the Red TRAX line as part of the state of good repair transit asset management plan.
BACKGROUND:
On April 17, 2024, the UTA Board of Trustees approved the contract and authorized the Executive Director to execute the master task ordering agreement (MTOA) with Stacy and Witbeck Inc. for on-call maintenance services focused specifically on infrastructure assets.
The MTOA is contracted for a period of three years, plus two one-year options, with a total 5-year not-to-exceed amount of $45,000,000.
Tamping and regulating a rail line are essential maintenance activities that ensure the stability, safety, and smooth operation of a railway track. Tamping involves compacting and adjusting the ballast (the layer of crushed stones beneath and around the ties) to ensure the track is level and properly supported. Regulating involves redistributing and shaping the ballast to maintain the proper profile and ensure it is evenly distributed around the ties. Together, tamping and regulating maintain the integrity and geometry of the rail line, ensuring:
1. Smooth and safe train operations
2. Reduced long-term maintenance costs
3. Prolonged track life
DISCUSSION:
UTA Staff is requesting approval of Task Order 26-007 with Stacy and Witbeck, Inc. to complete the removal and replacement of worn curved rail and anchor every other tie in the amount of $743,197.
The scope of this request includes all time, labor, and other items needed to remove the old rail, ballast, and ties then reinstall ties with earth anchors, new rail, destress rail, and flood and tamp ballast. These are essential maintenance activities that ensure the stability, safety, and smooth operation of a railway cars through the curve.
This task order is within the scope of the master task ordering agreement. The task order pricing has been determined to be fair and reasonable based on both a UTA independent cost estimate and performance of a price analysis.
CONTRACT SUMMARY:
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Contractor Name |
23-03811-26-007 |
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Contract Number |
Stacy and Witbeck, Inc. |
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Existing Contract Start/End Dates |
4/19/2024 - 4/30/2027 |
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New Contract Start/End Dates |
N/A - N/A |
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Current Contract Value to Date |
$33,186,877.64 |
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Change/Task Order Amount |
$743,197.00 |
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New Total Contract Value |
$33,930,074.64 |
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Procurement Method |
RFP Best Value |
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Budget Authority |
Approved 2026 Capital Budget |
ALTERNATIVES
Not replace the worn curve rails and anchor, resulting in year-after-year slow zone limiting operations in the area to 20 MPH or less. This would impact on-time service delivery.
FISCAL IMPACT:
The 2026-2030 approved Five Year Capital Plan includes $743,197 for this task order. This work will occur in 2026 under the Rail Replacement project (SGR385). These costs will be offset by using federal formula grant funds. These funds are part of UTA’s yearly apportionment.
• 2026 Task Order Total: $743,197.00 (Account # 20-2502.55000.122403)
Total Master Task Ordering Agreement not-to-exceed $45,000,000
Total Master Task Ordering Agreement remaining balance: $11,069,925.36
The 2026 approved budget for SGR385 includes $10,562,000 for UTA’s Rail Replacement Projects.
Current remaining 2026 approved budget for SGR385: $1,403,651.63
ATTACHMENTS:
• Change Order: On-Call Infrastructure Maintenance Contract Task Order #26-007: 9th Avenue Rail Replacement and Anchoring (Stacy and Witbeck, Inc.)