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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jon Larsen, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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TITLE:
title
Contract: Maintenance of Way Specialty Vehicle (Mountain States Industrial Services)
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AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Purchase Order 17739 under Utah State Contract MA4641, including all associated disbursements, with Mountain States Industrial Services in the amount of $324,584 for the procurement of one Maintenance of Way (MOW) specialty rail vehicle and hi-rail gear installation.
BACKGROUND:
The Vehicle Procurement team proposes to purchase one MOW specialty rail vehicle with hi-rail gear to replace a 1999 hi-rail vehicle that has reached the end of its useful life due to age, condition, safety concerns, and increasing difficulty obtaining replacement parts.
DISCUSSION:
The proposed vehicle has been quoted by Mountain States Industrial Services and will replace an existing hi-rail unit that has reached the end of its useful life. The purchase includes a purpose-built aerial lift truck equipped with articulating and telescopic capabilities, as well as the installation of hi-rail gear to allow safe and efficient operation on both roadway and rail.
CONTRACT SUMMARY:
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Contractor Name: |
Mountain States Industrial Services |
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Contract Number: |
17739 |
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State Contract Number: |
MA4641 |
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Base Contract Effective Dates: |
Effective upon last signature received - 12/31/2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$324,584 |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
N/A |
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Procurement Method: |
State Contract |
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Budget Authority: |
Approved 2026 Capital Budget |
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ALTERNATIVES:
Defer the vehicle procurement to a future budget year.
FISCAL IMPACT:
The 2026 Capital Budget for Non-Revenue Equipment/Special Vehicle Replacement is $500,000 on Project Code REV242. The funding request for 2026 for this PO is $324,584. The available budget after approval (Inclusive of PO 17739) is $175,416.
• 2026 Contract Total: $324,584
ATTACHMENTS:
• Contract: Maintenance of Way Specialty Vehicle (Mountain States Industrial Services)
• Utah State Contract MA4641 (Link <https://bit.ly/USC_MA4641>)