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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Ann Green-Barton, Chief People Officer |
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PRESENTER(S): |
Ann Green-Barton, Chief People Officer |
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Lorin Simpson, Acting Director of Total Rewards |
TITLE:
title
Change Order: Onsite Wellness Clinic Services Amendment No. 4 - Increase Not-to-Exceed Amount (CareATC, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Change Order 4 and associated disbursements with CareATC to increase the not-to-exceed amount of the current contract by $258,967.86.
BACKGROUND:
On October 25, 2018, the Board of Trustees approved a 5-year contract starting on January 1, 2019 with CareATC (18-02789) to provide onsite health and wellness services for administrative and Amalgamated Transit Union (ATU) represented bargaining unit employees through CareATC clinics.
On December 20, 2023, the Board approved Change Order 3, which extend the contract term to December 31, 2025, and added an additional $3.6 million to the base contract value of $7 million, and a separate $1.5 million for the creation of a new clinic at the Mount Timpanogos Business Unit, bringing the total contract value to $12.1 million at that time.
DISCUSSION:
UTA’s employee headcount has increased significantly over the past two years, increasing the clinic’s utilization and monthly pass-through expenses beyond what was accounted for in Change Order No. 3. The build out of the health suite at Mt Timpanogos Business Unit exhausted the funds allocated through the capital budget, so additional funds are needed to furnish the health suite to begin offering services at this location. Due to the increased utilization at the FLHQ and Meadowbrook locations, there is now no availability to offset provider time at the current clinic locations to cover provider time at the Timpanogos Health Suite.
The additional not-to-exceed amount of $258,967.86 covers additional monthly pass-through costs in services provided, as well as costs associated with furnishing and providing services at the Timpanogos health suite.
CONTRACT SUMMARY:
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Contractor Name: |
CareATC, Inc. |
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Contract Number: |
18-02789-04 |
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Base Contract Effective Dates: |
January 1, 2019 through December 31, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$12,100,000.00 |
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Amendment Amount: |
$258,967.86 |
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New/Total Contract Value: |
$12,358,967.86 |
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Procurement Method: |
RFP |
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Budget Authority: |
Approved 2025 Operations Budget |
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ALTERNATIVES:
Reduce or stop offering certain onsite clinic services to remain within the current contract value.
FISCAL IMPACT:
These costs are programmed in the 2025 Operations Budget.
2025 Change Order Total - $258,967.86
Overall not-to-exceed value for the Contract: $12,358,967.86
ATTACHMENTS:
• Change Order: Onsite Wellness Clinic Services Amendment No. 4 - Increase Not-to-Exceed Amount (CareATC)