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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Ann Green-Barton, Chief People Officer |
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PRESENTER(S): |
Ann Green-Barton, Chief People Officer |
TITLE:
title
UTA Policy - UTA.05.02 Paid Time Off - Administrative Employees
end
AGENDA ITEM TYPE:
UTA Policy
RECOMMENDATION:
Receive and review the proposed revisions to UTA Policy UTA.05.02 Paid Time Off - Administrative Employees.
BACKGROUND:
Board Policy 1.1 requires new or revised UTA Policies to be submitted to the Board for review in a public meeting prior to the execution of the policy by the Executive Director. The proposed revision to UTA Policy UTA.05.02 will update the paid time off policy for administrative employees that was last updated in December 2021.
UTA offers several types of paid time off for Administrative Employees, including Sick Leave, Vacation time, Holidays, Floating Holidays, Bereavement Leave, Court Attendance/Jury Duty Leave, Military Leave, Parental Leave, Critical Incident Leave, and Voting Leave.
DISCUSSION:
The revisions made to UTA.05.02 include the following:
• Updates definitions used in the policy.
• Adds language on Sick Leave usage and returning to work after Sick Time.
• Adds language on how Sick Leave accrues and increments of time Sick Leave can be taken.
• Adds language on how the Retiree Medical Account conversion is calculated.
• Adds language on how Sick Leave is applied at time of termination and in the event an employee dies while actively employed at UTA.
• Adds language on how Vacation time accrues and increments of time Vacation time can be taken.
• Updates the eligibility to sell back up to one week of Vacation time per calendar year at 12 years of service to 7 years of service if 120 hours of accrued Vacation time remain available in the Vacation bank after the sell back.
• Adds language on how Vacation time is applied in the event an employee dies while actively employed at UTA.
• Removes the Executive Vacation allotment cap of 30 days total vacation per year.
• Adds the Executive eligibility to sell back unlimited Vacation time per calendar year if 120 hours of accrued Vacation time remain available in the Vacation bank after the sell back.
• Changes Floating Holiday usage to the calendar year rather than the payroll year.
• Updates Bereavement Leave benefit to include five days of leave for death of Immediate Family Member and up to five days of leave for death of Extended Family Member out-of-state. Updates relationship definitions of Immediate and Extend Family Members.
• Adds language that Parental Leave may only be used once per child and an employee is not eligible for Parental Leave during a leave period.
• Adds Voting Leave benefit.
• Adds language on how absences will be classified when paid time off benefits are exhausted.
• Adds language regarding exceptions or deviations to the policy applying to the Board of Trustees, the Executive Director, or the Chief Officers.
ALTERNATIVES:
If UTA Policy UTA.05.02 revisions are not adopted by the Executive Director, the current version of UTA.05.02 Paid Time Off - Administrative Employees approved in December 2021 will remain in effect.
FISCAL IMPACT: The modifications to this policy do not create any significant increases to the paid time off benefit costs. The paid time off benefits are programmed in the 2025 operating budget.
ATTACHMENTS:
UTA.05.02 Paid Time Off - Administrative Employees