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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Service Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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Jacob Wouden, Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #24-052 - 3300/3500 S. Bus Stops (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Authorize the Executive Director to execute task order # 24-052, and associated disbursements, on-call infrastructure maintenance task ordering contact with Stacy and Witbeck, Inc. in the amount of $890,433.00 for the 3300/3500 S Max Expansion Project.
BACKGROUND:
In December 2023, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the master task ordering agreement (MTOA) with Stacy and Witbeck Inc. on April 18, 2024. The MTOA is for three years, plus two one-year options, with a total 5-year not to exceed value of $45,000,000.
UTA is improving multiple bus stops along 3300/3500 South in South Salt Lake and Millcreek, Utah. The improvements will include new bus pads to meet current accessibility standards at up to 36 locations. UTA has selected Stacy and Witbeck, Inc. to complete the work under their current on-call contract. Stacy and Witbeck is under contract with the UTA and has extensive experience with this type of work.
DISCUSSION:
UTA Staff is requesting approval of Task Order 24-052 with Stacy Witbeck, Inc. to complete the construction of schedule A bus stops along 3300 S in the amount of $890,433.00. The scope of the project is to improve multiple bus stops along 3300 S/3500 S in South Salt Lake and Millcreek, including constructing bus pads and installing signs and poles. Although the plans show bus shelters, benches, and trash cans, they are not included in the scope of this project. Due to the long lead time for shelters, a separate contract will be awarded at a later date for UTA-provided amenities. Currently, UTA has not been able to acquire the required easements at all the locations. Those sites that have been acquired or are being constructed within the existing right of way are included in Bid Schedule A. UTA is continuing to work to acquire the remaining easements for those bus stop locations shown in Bid Schedule B.
Construction includes but is not limited to surveying, grading, utility locating and coordinating, concrete bus pad, sidewalk, curb & gutter and retaining curb construction, railing construction, drainage, bus stop sign and pole installation, utility box adjustments, and landscaping.
The Task Order pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
23-03811-24-052 |
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Base Contract Effective Dates: |
April 18, 2024 through December 31, 2027 (the period of performance for this task order is upon approval through December 31, 2024) |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$3,974,829 |
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Amendment Amount: |
$890,433.00 |
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New/Total Contract Value: |
$4,865,262 (the total 5-year NTE value of this MTOA is $45,000,000) |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
Approved 2024 Capital Budget |
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ALTERNATIVES:
There are no alternatives. Without these bus pads that meet ADA requirements, the bus routes are running and stopping at locations that are not ADA compliant.
FISCAL IMPACT:
The 2024 approved capital budget (MSP207) includes $2,361,000 for building bus stops along 3300 S/3500 S in South Salt Lake and Millcreek. The work associated with this task order is expected to be completed in 2024.
• 2024 Budgeted Total: $2,361,000
ATTACHMENTS:
1) Task Order