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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
David Hancock, Director of Capital Construction |
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Kyle Stockley, Rail Infrastructure Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #22.36 - Infrastructure Program Management Fees (Stacy and Witbeck, Inc)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #22.36 to the on-call maintenance contract with Stacy and Witbeck, Inc. and authorize the Executive Director to execute the task order and associated disbursementsfor 2022 construction management fees in the amount of $549,120.
BACKGROUND:
UTA executed an on-call Infrastructure Contract with Stacy and Witbeck for the years 2021-2023 with a possibility to go two additional years at UTA’s discretion.
As part of the contract, UTA retains the services of a Project Manager and Track Superintendent full time. Specific services provided include:
• Field evaluations for upcoming task orders
• Providing bid estimates for project proposals
• Managing construction projects
• Coordinating resources for emergency response
This task order authorizes UTA to pay the construction management fees for the 2022 calendar year.
DISCUSSION:
UTA Staff is requesting approval of task order #22.36 with Stacy and Witbeck, Inc. to pay the cost for the Project Manager & Track Superintendent on retainer for the duration of the calendar year in accordance with the executed contract. Invoices will be submitted monthly for actual hours worked on task orders, not to exceed 40 hours per week.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck Inc. |
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Contract Number: |
20-03349VW-22.36 |
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Base Contract Effective Dates: |
January 1, 2021 - December 31, 2023, (Task Order Period of Performance January 1, 2022 - December 31, 2022) |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$8,909,449 |
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Amendment Amount: |
$549,120 |
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New/Total Amount Contract Value: |
$9,458,569 |
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Procurement Method: |
RFP best value modification |
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Funding Sources: |
State of Good Repair and Capital Projects 2022 Budget |
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ALTERNATIVES:
N/A
FISCAL IMPACT:
This budget is included in the 2022 Capital Program.
ATTACHMENTS:
Task Order