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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Viola Miller, Chief Financial Officer |
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Jordan Eves, Manager of Fare Strategy, |
TITLE:
title
Fare Agreement: Education Pass Agreement Modification No. 3 (Salt Lake School District and Salt Lake Education Foundation)
end
AGENDA ITEM TYPE:
Service or Fare Approval
RECOMMENDATION:
Approve and authorize the Executive Director to execute the Education Pass Agreement Modification No. 3 with the Salt Lake School District and the Salt Lake Education Foundation.
BACKGROUND:
The Salt Lake City School District, in conjunction with the Salt Lake Education Foundation and Salt Lake City Corporation, has partnered with UTA for several years. This partnership provides transit for staff, students, and students’ guardians.
On July 13, 2022, the UTA Board of Trustees approved a one (1) year agreement with Salt Lake School District and the Salt Lake Education Foundation (the District and Foundation), and Salt Lake City Corporation. The agreement allowed the school district’s students, faculty, and staff to receive a regular transit pass for unlimited use on the UTA system. The total value of the original agreement was $379,000: the District and Foundation’s portion was $279,000 (22-F0280) and Salt Lake City Corporation’s portion, through a Funding Agreement, was $100,000 (22-F0285).
Both agreements were extended for the 2023-2024 and 2024-2025 school years.
The extensions also increased the number of authorized users to include a “guardian pass.” The increased users added an additional 11,600 passes and increased the contract by $114,209 for a combined-contract total of $493,209.
DISCUSSION:
UTA staff recommends approving the extension of the Education Pass Agreement for one (1) additional year to July 31, 2026. The District and Foundation will provide a pass to each student, faculty, and staff as well as one pass per student household for use by a student’s guardian. The total authorized users will be 50,000. The value of the District and Foundation’s Education Pass Agreement Modification 3 is $296,149.
The combined value of the Funding Agreement with Salt Lake City Corp. and the Education Pass Agreement with the District and Foundation, $510,358, was determined using a standard formula, which considers the number of authorized users, estimated usage, and the types of service expected to be utilized.
Salt Lake City Corporation, through funding agreement 25-F28279, as scheduled to be presented to the Board of Trustees on July 23, 2025, will contribute an additional $214,209 to be used to provide transit passes to the district.
CONTRACT SUMMARY:
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Contractor Name: |
Salt Lake School District and Salt Lake Education Foundation |
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Contract Number: |
22-F0280-3 |
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Base Contract Effective Dates: |
August 1, 2022 through July 31, 2025 |
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Extended Contract Dates: |
August 1, 2025 through July 31, 2026 |
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Existing Contract Value: |
$837,000 |
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Amendment Amount: |
$296,149 |
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New/Total Contract Value: |
$1,133,149 |
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Procurement Method: |
N/A |
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Budget Authority: |
N/A |
ALTERNATIVES:
Do not enter into an agreement with the District and Foundation and forego revenue and ridership.
FISCAL IMPACT:
Revenue of $296,149
ATTACHMENTS:
• Fare Agreement: Education Pass Agreement Modification No. 3 (Salt Lake School District and Salt Lake Education Foundation)