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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jared Scarbrough, Acting Chief Capital Services Officer) |
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PRESENTER(S): |
David Osborn, Acting Director of Capital Design and Construction |
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TITLE:
title
Change Order: On-Call Systems Maintenance Contract Task Order #25-015 - State of Good Repair Grade Crossing Gate Rehab (Rocky Mountain System Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 25-015 and associated disbursements with Rocky Mountain Systems Services (RMSS) in the amount of $1,830,640 to replace forty-one (41) aging grade crossing mechanisms with Siemens S-80 gates as part of the State of Good Repair (SGR) Program.
BACKGROUND:
UTA executed contract 24-03814 with Rocky Mountain Systems Services for on-call maintenance. The term of this contract is for three (3) years with two (2) additional option years. RMSS was selected based on best-value procurement methodology. The UTA Board of Trustees approved the contract on June 12, 2024, which was fully executed on June 14, 2024. The original master task order contract value is not-to-exceed $40,000,000 over five (5) years.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Repair, maintenance, and training of overhead contact systems and traction power substations
DISCUSSION:
Under Task Order 25-015, Rocky Mountain Systems Services will replace forty-one (41) aging grade crossing mechanisms with Siemens S-80 gates as part of the State of Good Repair (SGR) Program. This effort aims to enhance safety, reliability, and functionality across UTA’s rail network by prioritizing high-risk and heavily used locations first. The scope includes procurement, installation, wiring, testing, and documentation, with foundation replacement only as needed to minimize disruption and optimize resources.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
24-03814-25-015 |
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Base Contract Effective Dates: |
6/14/2024 through 7/1/2029Task Order: Effective after final signatures through 12/01/2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$10,751,746.48 |
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Amendment Amount: |
$1,830,640.00 |
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New/Total Contract Value: |
$12,582,386.48 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Disapprove task order. UTA will pay higher maintenance costs to maintain the existing aging grade crossing mechanisms and risk crossing mechanism failure at some point.
FISCAL IMPACT:
The 2025-2029 Five Year Capital Plan includes $1,830,640 for the replacement of forty-one (41) aging grade crossing mechanisms with Siemens S-80 gates as part of the State of Good Repair Program. This work is anticipated to occur in 2025 and 2026 under the Train Control Rehab and Replacement Project (SGR403).
• 2025 Contract Total: $900,909.50
• 2026 Contract Total: $929,730.50
Total Task Order value: $1,830,640.00
The overall not-to-exceed value for this contract is $40,000,000
MTOA value to date: $12,582,386.48
ATTACHMENTS:
• Task Order: On-Call Systems Maintenance Contract: 25-015 - SGR Grade Crossing Rehab (Rocky Mountain System Services)