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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Cherryl Beveridge, Chief Operating Officer |
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PRESENTER(S): |
Kevin Anderson, Director of Maintenance Support |
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David Filby, Manager of Right of Way Assets |
TITLE:
title
Contract: Railroad Line Vegetation Management (Ferrosafe, LLC)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve contract and authorize Executive Director to execute contract and associated disbursements with Ferrosafe, LLC in the amount of $355,500.40 to provide 5 years of Vegetation Management/Control for all UTA Rail Lines.
BACKGROUND:
UTA has carried contracts throughout the years to have a contractor provide vegetation management to ensure the right of way meets FRA requirements regarding vegetation and ensure safe working conditions along the right of way. The procurement was advertised as an invitation for bid (IFB) with Ferrosafe, LLC winning the bid as the low bidder at $355,500.40.
DISCUSSION:
UTA Maintenance of Way is requesting approval of entering a 5 year contract to have vegetation management provided for all UTA Rail Lines with Ferrosafe, LLC in the amount of $355,500.40. The scope of the contract includes having Ferrosafe, LLC arrive at UTA with a specialized Hy-Rail vehicle equipped with Vegetation Management equipment and Spray the ROW at 20-foot centers to reduce vegetation. These operations will commence April 30, 2023 and will be conducted during Non-Revenue hours.
CONTRACT SUMMARY:
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Contractor Name: |
Ferrosafe, LLC |
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Contract Number: |
22-03604BCM |
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Base Contract Effective Dates: |
April 30, 2023 - April 30, 2028 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$355,500.40 |
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Procurement Method: |
IFB |
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Budget Authority: |
Local/Maintenance of Way Operating Budget |
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ALTERNATIVES:
There are no feasible alternatives. Without the Vegetation Management contract we are at risk for excessive vegetation along the Right of Way that could result in unsafe work conditions and FRA civil penalties.
FISCAL IMPACT:
Funds are budgeted annually beginning in 2023 for the 5-year contract through Maintenance of Way Operating Budget 4425.50353.92
ATTACHMENTS:
Contract