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Type:
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Procurement Contract/Change Order
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Status:
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Passed
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On agenda:
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5/26/2021
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Final action:
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5/26/2021
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Title:
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Contract: Bus Real Time Digital Signage Equipment (Daktronics)
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TO: Board of Trustees
THROUGH: Carolyn Gonot, Executive Director
FROM: Nichol Bourdeaux, Chief Planning and Engagement Officer
PRESENTER(S): G.J. LaBonty, Manager Customer Experience
SUBJECT:
title
Contract: Bus Real Time Digital Signage Equipment (Daktronics)
end
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AGENDA ITEM TYPE: |
Procurement Contract/Change Order |
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RECOMMENDATION: |
Approve award and authorize Executive Director to execute the contract and associated distributions with Daktronics in the amount of $311,945.00. |
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BACKGROUND: |
In 2019, a new wayfinding program was designed and adopted. As part of the new program, an audit of existing wayfinding conditions was completed and identified the lack of real time information as an area of need at UTA. |
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DISCUSSION: |
This contract with Daktronics is for the purchase of twenty-three (23) new digital signs. These new signs will be installed (under a separate contract) at eight (8) intermodal bus hubs. They are: • Salt Lake Central • University of Utah • Murray Central • West Valley Central • Central Pointe • Clearfield • Farmington • Ogden UTA conducted a Best Value RFP and selected Daktronics based on their proposal and pricing score. The Contract shall remain in full force during a three year period expiring May 31, 2024. UTA may, at its sole election and in its sole discretion, extend the initial term for up to two additional one-year option periods, for a total contract period not to exceed five (5) years. The total amount of this contract is $311,945. The contract also contains options for procurement of additional signs. The options give UTA the opportunity to procure up to 25 additional large signs and 75 additional small signs for the discounted contract price during the three year period of performance. Beyond three years, the contractor provides a 20% discount for additional signs purchased by UTA. If UTA elects to exercise these additional quantity options, it will issue a change order and come back to the Board if Board approval thresholds are met. In 2013, UTA applied for and was awarded requested funding in a WFRC CMAQ grant (Federal $1,361,000, Local $98,743) for the purchase and installation of a real time information system (for the bus system only). These grant funds along with UTA’s local match will be used for this purchase. |
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CONTRACT SUMMARY: |
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Contractor Name: |
Daktronics |
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Contract Number: |
20-03304BM |
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Base Contract Effective Dates: |
May 26, 2021 - May 31, 2024 |
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Extended Contract Dates: |
Up to two additional one-year option periods, for a total Contract period not to exceed FIVE (5) years |
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Existing Contract Value: |
NA |
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Amendment Amount: |
NA |
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New/Total Amount Contract Value: |
$311,945 |
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Procurement Method: |
RFP Best Value |
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Funding Sources: |
CMAQ Grant + Local Funds |
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ALTERNATIVES: |
The risk of not moving ahead with this procurement is that the CMAQ grant funding being used to fund this project may be in jeopardy. It would also delay the implementation of the recommendation of providing more real time information to our customers |
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FISCAL IMPACT: |
$311,945 for this fixed price contract |
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ATTACHMENTS: |
1) Contract |
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