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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Jared Scarbrough, Acting Director of Capital Construction |
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TITLE:
title
Change Order: On-Call Systems Maintenance - Task Order #023 - Fiberoptic Infrastructure-Design for TRAX North/South Mainline, University Line, and TRAX Backbone Upgrades (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order to #023 (Fiberoptic Infrastructure - Design) to the on-call systems maintenance contract with Rocky Mountain System Services (RMSS) and authorize the Executive Director to execute the task order and associated disbursements in the amount of $227,663.
BACKGROUND:
In November 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on systems engineering and maintenance support. Rocky Mountain Systems Services was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with RMSS on February 24, 2021. This contract is for three years with two, one-year options.
Typical task orders under this contract include:
• Subject matter experts to support UTA rail systems and MOW systems departments.
• Train Control System upgrades, repairs, analysis, and training
• Stray Current monitoring and analysis
• OCS/TPSS repair, maintenance, and training
• Traffic Signal inspections, connections, repairs, and coordination
DISCUSSION:
UTA Staff is requesting approval of task order #023 with RMSS. This task order is for the design of a fiber optic backbone on two Trax communication systems: UTA’s train control system, traction power systems, and IT network on the Trax Blue line (Sandy Civic Center Station to I-Hub Station) and the University Red line (Main St./400 South to Medical Center Station/E5 TPSS). The design shall also accommodate fiber optic runs back to Jordan River Rail Service Center, Frontlines Headquarters, Meadowbrook Maintenance Facility, as necessary.
RMSS is also responsible for relocating the fiber optic bank between the Farmington station to Kaysville to accommodate the upcoming FrontRunner Shepard Lane project.
Key Design Deliverables:
• Network Topology
• Fiber Layout
• Fiber Strand Allocations
• IP Address List
• Circuit Plan Updates
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
20-03382VW-23 |
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Base Contract Effective Dates: |
March 3, 2021 through December 31, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$6,365,958 |
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Amendment Amount: |
$227,663 |
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New/Total Contract Value: |
$6,593,621 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
TPSS/OCS Rehab Budget |
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ALTERNATIVES:
The do-nothing alternative would mean that RMSS does not have designs to carry out systems maintenance activities.
FISCAL IMPACT:
This budget is included in the approved 2022 Capital Program
ATTACHMENTS:
Task Order #23