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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Service Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #25-003 - Rice Interlocking Construction (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order No. 25-003 and associated disbursements, on the on-call infrastructure maintenance task ordering contract 23-03811 with Stacy and Witbeck, Inc. in the amount of $2,457,496 to replace the Rice Double Crossover.
BACKGROUND:
In December 2023, UTA released a Request for Proposal (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected. Thereafter, on April 18, 2024, the Master Task Ordering Agreement (MTOA) contract (23-03811) with Stacy and Witbeck Inc. was approved by the Board of Directors.
The MOTA is for three (3) years, plus two (2) one-year options, with a total 5-year not-to-exceed value of $45,000,000.
UTA’s rail infrastructure requires rehabilitation and replacement to maintain the infrastructure in a state of good repair (SGR). These SGR projects typically address concerns such as:
• Passenger ride quality
• Operational improvements
• Future Maintenance ease
DISCUSSION:
UTA Staff is requesting approval of Task Order 25-003 with Stacy and Witbeck, Inc. to complete the removal and replacement of the Rice Interlocking on the TRAX Red Line in the amount of $2,457,496.
The scope of this request includes all time, labor, and other items needed to remove the existing #8 Double Crossover track and replace it with new #6 Double Crossover track along with embedded trackwork. By replacing the crossover, UTA will provide new track components and enhance safety and reliability.
This Task Order is within the scope of the MTOA. The task order pricing has been determined to be fair and reasonable based on both a UTA independent cost estimate and the performance of a price analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
23-03811-25-003 |
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Base Contract Effective Dates: |
April 18, 2024 - December 31, 2027 Task Order: April 9, 2025 - December 31, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$9,942,295 |
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Amendment Amount: |
$2,457,496 |
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New/Total Contract Value: |
$12,399,791 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
If we do not replace the crossover, we could face failure of track components and crossover due to wear and other factors resulting in UTA not being able to use the track to access the station until repairs are made.
FISCAL IMPACT:
All funds will come from SGR385 in the Capital Development Budget.
• 2025 Contract Total: $2,457,496
The overall not-to-exceed value for the MOTA is $45,000,000 over 5 years.
ATTACHMENTS:
• Task Order: On-Call Infrastructure Maintenance Contract Task Order # 25-003 Rice Interlocking Construction (Stacey and Witbeck, Inc.)