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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Kim Shanklin, Chief People Officer |
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PRESENTER(S): |
Kim Shanklin, Chief People Officer |
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TITLE:
title
Change Order: Rewards and Recognition Program Modification No. 4 - Contract Extension (Motivosity)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve Modification No. 4 to the contract with Motivosity and authorize the Executive Director to execute the contract and associated disbursements in the amount of $85,995, with the understanding that the (currently undefined) costs for May 2024 - December 2024 will require future board approval.
BACKGROUND:
In 2017 UTA procured a software program to create opportunity for peer-to-peer rewards and recognition across the administrative departments at UTA. UTA secured a contract with Motivosity to provide the software. In 2019, Motivosity also added an employe priorities and coaching tool that is used as part of the performance management system for administrative employees. The original Motivosity contract did not require board approval but has been modified several times since its execution and now requires approval of the board.
DISCUSSION:
UTA is in the process of procuring a new People Suite to consolidate people focused technology solutions. This RFP will go out in Quarter 3 of 2023. UTA plans to extend the contract with Motivosity to continue using the provided tools while we procure and implement the new People Suite. If a peer-to-peer rewards and recognition tool and/or performance management tool is not included in a new People Suite, UTA will put out an RFP for these tools in advance of the December 31, 2024 expiration date.
Note: This approval action only includes the contract value for the May 2023 - April 2024 period ($85,995). Once the value of the contract period from May 2024 - December 2024 is determined, that value will require budget verification and board approval.
CONTRACT SUMMARY:
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Contractor Name: |
Motivosity, Inc. |
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Contract Number: |
17-2471TP-4 |
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Base Contract Effective Dates: |
5/1/2018 |
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Extended Contract Dates: |
5/1/2023 - 12/31/2024 |
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Existing Contract Value: |
$349,341 |
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Amendment Amount: |
$85,995 |
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New/Total Contract Value: |
$435,336 |
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Procurement Method: |
Original procurement by RFP, subsequent modifications by Sole Source |
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Budget Authority: |
2023 Operating Budget |
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ALTERNATIVES:
Discontinue the use of the Motivosity Rewards and Recognition platform
FISCAL IMPACT:
The funds for this contract are programmed in the 2023 operational budget.
ATTACHMENTS:
Motivosity extension through December 31, 2024
Original Contract