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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Nichol Bourdeaux, Chief Planning and Engagement Officer |
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PRESENTER(S): |
Hal Johnson, Innovative Mobility Solutions Director |
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Shaina Quinn, IMS Program Manager |
TITLE:
title
Change Order: Supplemental Transportation Services Contract Service Order No. 3 - 2025-2026 Ski Service (Innovative Transportation Solutions, Inc., DBA The Driver Provider)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Service Order No. 3 with Innovative Transportation Solutions, Inc. (DBA The Driver Provider) in the not-to-exceed amount of $1,914,347, to provide supplemental ski services in Little Cottonwood Canyon during the 2025-2026 Ski Season.
BACKGROUND:
UTA has contracted with The Driver Provider to provide supplemental bus service for flexible, temporary, and seasonal transit needs. This contract allows UTA to respond to fluctuating demand without disrupting baseline service or straining the operational resources required to deliver core services to the community.
Following a competitive Request for Proposal (RFP), UTA has partnered with The Driver Provider under a three-year Master Services Agreement (MSA) (Contract 24-038431), approved by UTA’s Board of Trustees on August 14, 2024.
Since its inception, the Master Services Agreement has had two Service Orders.
1. Supplemental Ski Services - Service order one authorized supplemental bus service for the 2024-25 winter ski season in the Cottonwood Canyons (approved August 14, 2024).
2. Bus Bridges for State of Good Repair Work - Service order two supported bus bridge services during the 2025 summer construction period (approved March 26, 2025).
Building on the success of last year’s supplemental ski bus service, UTA has elected to move forward with The Driver Provider for the 2025-26 winter season.
DISCUSSION:
UTA Staff is requesting approval of Service Order 3 with Innovative Transportation Solutions, Inc. to continue providing supplemental ski bus service under the MSA. This change order will include operating bus service in Little Cottonwood Canyon (Canyon Service Routes 1 & 2) in the not-to-exceed amount of $1,914,347. This Service Order would be effective upon signing, with ski bus service starting December 7, 2025, through April 11, 2026.
CONTRACT SUMMARY:
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Contractor Name: |
Innovative Transportation Solutions, Inc. (The Driver Provider) |
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Contract Number: |
24-038431-3 |
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Base Contract Effective Dates: |
August 20, 2024 - September 30, 2027 Service Order 3: December 7, 2025 - December 31, 2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$3,207,967 |
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Amendment Amount: |
$1,914,347 |
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New/Total Contract Value: |
$5,122,314 |
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Procurement Method: |
RFP |
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Budget Authority: |
Approved 2025 Operating Budget |
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ALTERNATIVES:
UTA can explore other options such as running this extra ski service in-house and straining baseline operations or reducing ski service.
FISCAL IMPACT:
Under the MSA, a total of $30 million has been allocated over 5 years.
Last season's funding was $1,900,000, drawn from the approved 2024 and 2025 operating budgets. This season's requested amount will come from the approved 2025 operating budget and planned spending in the 2026 operating budget, subject to Board approval.
All funds will come from the Contract Services operating expense line-item (6650.50353) from the Planning & Engagement Department under Innovative Mobility Solutions yearly budget. Other service orders may follow to draw down on the MSA’s $30 million estimated cost.
• 2025 planned expenditure: $354,709
• 2026 proposed expenditure, contingent on budget approval: $1,559,638
Contract Total: $1,914,347
ATTACHMENTS:
• Change Order: Supplemental Transportation Services Contract Service Order No. 3 - 2025-2026 Ski Service (Innovative Transportation Solutions, Inc., DBA The Driver Provider)