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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Kim Shanklin, Chief People Officer |
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PRESENTER(S): |
Lorin Simpson, Drug & Alcohol Program Manager |
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TITLE:
title
Contract: Drug and Alcohol Third Party Administrator (WorkforceQA, LLC.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute the contract and associated disbursements with WorkforceQA in the amount of $706,000 for five years (the base term). Included in the contract are an additional five one-year options. Future Board approval will be required to implement the options.
BACKGROUND:
UTA’s current Drug & Alcohol Third Party Administrator contract will expire September 30, 2024. Therefore, a Request for Proposal process has been conducted resulting in the selection of WorkforceQA.
DISCUSSION:
In compliance with Federal Transit Administration (FTA)/Federal Railroad Administration (FRA) requirements, UTA has a drug and alcohol program and policy to ensure the safety of our employees and public. To effectively do so, it is industry best practice to obtain a Third-Party Administrator (TPA) to coordinate the collection of required testing, laboratory services, medical review officer services, assist with random testing selection processes, provide expertise in Department of Transportation (DOT) requirements and to coordinate billing from multiple parties involved.
CONTRACT SUMMARY:
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Contractor Name: |
WorkforceQA, LLC |
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Contract Number: |
24-03861 |
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Base Contract Effective Dates: |
October 1, 2024- September 30, 2029. |
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Extended Contract Dates: |
Five one-year options beginning 10/1/29 and running through 09/30/34 (Board approval not requested for the options at this time. Approval will be requested at the time of exercise). |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$706,000 - five years |
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Procurement Method: |
RFP |
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Budget Authority: |
Approved 2024 Operating Budget |
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ALTERNATIVES:
No alternative. A qualified Drug & Alcohol Third Party Administrator is industry best practice and essential to maintain compliance and efficiency with DOT (FTA/FRA) requirements.
FISCAL IMPACT:
2024 funds are included in the Total Rewards Budget
2025 funds are included in the 2025 tentative budget
2026-2029 funds are included in the financial plan
2024 Budget Total: $33,000 (Oct - Dec)
2025 Budget Request: 134,000
2026 Budget Request: 138,000
2027 Budget Request: 142,000
2028 Budget Request: 146,000
2029 Budget Request: 113,000 (Jan - Sept)
Total 5 Year Base: $706,000
ATTACHMENTS:
Contract