|
TO: |
Board of Trustees |
|
THROUGH: |
Jay Fox, Executive Director |
|
FROM: |
Viola Miller, Chief Financial Officer |
|
PRESENTER(S): |
Monica Howe, Fares Director |
|
|
|
TITLE:
title
Change Order: Next Generation Fare Collection System Change Order No. 8 - Additional Onboard Validators (Scheidt & Bachmann USA, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute change order 8 and associated disbursements in the amount of $730,500 with Scheidt & Bachmann USA, Inc. for the purchase of onboard validators.
BACKGROUND:
On March 22, 2023, the Board of Trustees approved a contract with Scheidt and Bachmann to provide a next generation fare collection system. Since the original contract was approved, UTA staff have collaborated with the Scheidt and Bachmann team to conduct a detailed plan and scope. Through this process, staff have identified the need for contract adjustments to ensure the successful delivery of this project as originally intended.
DISCUSSION:
Change Order 8 will include a contract adjustment of $730,500 for the purchase of an additional 142 onboard bus validators. This need arose due three factors: the original estimate excluded UTA’s contingency fleet, several buses previously scheduled for retirement remain in active service, and UTA has acquired new buses since the initial contract approval.
The original contract includes a change-order process to handle additional supply requirements as needed. Change Order 8 increases the contract value by $730,500 and is therefore being presented for approval.
Change Order 8 will include the One-time Supply of OV 41 Hardware and provide for ongoing maintenance.
CONTRACT SUMMARY:
|
Contractor Name: |
Scheidt & Bachmann USA, Inc. |
|
Contract Number: |
22-03566-08 |
|
Base Contract Effective Dates: |
April 1, 2023 through March 30, 2031 |
|
Extended Contract Dates: |
N/A |
|
Existing Contract Value: |
$32,462,732 |
|
Amendment Amount: |
$730,500 |
|
New/Total Contract Value: |
$33,193,232 |
|
Procurement Method: |
Competitive Bid (RFP) |
|
Budget Authority: |
Approved 2025 Capital Budget |
|
|
|
ALTERNATIVES:
Decline approval of Change Order 8. This would delay the full deployment of fare collection equipment and limit consistency across the fleet.
FISCAL IMPACT:
An increase to the contract value in the amount of $730,500. Funding for this is included in the Approved 2025 Capital Budget in project ICI222.
• 2025 Change Order Total: $595,600
• 2026 Change Order Total: $26,980
• 2027 Change Order Total: $26,980
• 2028 Change Order Total: $26,980
• 2029 Change Order Total: $26,980
• 2030 Change Order Total: $26,980
Change Order Total: $730,500
Contract Total: $33,193,232
ATTACHMENTS:
• Change Order: Next Generation Fare Collection System Change Order 8 - Additional Onboard Validators (Scheidt & Bachmann USA, Inc.)