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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Mary DeLoretto, Chief Service Development Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Construction |
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Kyle Stockley, Rail Infrastructure Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #23-93 - 5300 S. & 5400 S. Turnout Construction (Stacy and Witbeck, Inc)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve task order #23-93 to the on-call maintenance contract with Stacy and Witbeck in the amount of $948,100 and authorize the Executive Director to execute the task order and associated disbursements for state of good repair work on the North/South TRAX line.
BACKGROUND:
After approval by the board of trustees on January 27, 2021, UTA executed an on-call Infrastructure Contract with Stacy and Witbeck for the years 2021-2023 with a possibility to go two additional years at UTA’s discretion. The primary purpose of the on-call contract is to maintain UTA’s infrastructure assets in a state of good repair.
The existing turnouts at 5300 south and 5400 south on the North/South TRAX line are part of the State of Good Repair program.
DISCUSSION:
If approved, this request is anticipated not to exceed $948,100 and will facilitate removal and replacement of the existing turnouts at 5300 South and 5400 South on the North/South TRAX line. There are 2 right hand #10 turnouts, and 1 left hand #10 turnout located at 5300 South. At 5400 South, 2 left hand #10 turnouts will be replaced. Also included in this proposal is the purchase and installation of a new split point derail to be installed on concrete ties on the Murray Central siding. This work is to be performed in conjunction with a planned and detailed shutdown with RMSS working to upgrade signals and systems in this location at the same time. A 25-day continuous shutdown is anticipated for this project.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck Inc. |
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Contract Number: |
20-03349-93 |
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Base Contract Effective Dates: |
January 1, 2021 through December 31, 2023 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$23,829,801 |
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Amendment Amount: |
$948,100 |
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New/Total Contract Value: |
$24,777,901 |
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Procurement Method: |
RFP best value modification/on-call contract |
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Budget Authority: |
2023-2027 Capital Plan |
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ALTERNATIVES:
Due to the complexity of rail replacement work, starting a new procurement would delay the project 18 months due to the selection process and ordering materials. If 5300 S. & 5400 S. Turnouts are not replaced, the rail, switches, and turnout track will continue to deteriorate and cause service interruptions. If delayed long enough, the rail would be out of a state of good repair and could become a severe safety issue. Due to the lead time of the materials needed for replacement, an unplanned replacement could impact service for over a year. The location of the 5300 S. & 5400 S. Turnouts is on the TRAX Blue line which would significantly delay service if not replaced. This is a key strategic alignment area for our operation team.
FISCAL IMPACT:
This budget is included in the 2023 Capital Program.
ATTACHMENTS:
1) Contract task order #93