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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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Jacob Wouden, Program Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #24-008 - Pre-Construction and Construction Management Fees (Stacy and Witbeck, Inc)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize Executive Director to execute Task Order No. 24-008 on the Stacy and Witbeck task ordering contract in the amount of $299,780.00 to pay construction management fees through June 2024.
BACKGROUND:
In October 2020, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved the contract and authorized the Executive Director to execute the contract with Stacy and Witbeck Inc. on January 27, 2021. This contract is for three years. One option year was exercised in 2023 in preparation for re-procurement in 2024.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements need to occur to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
- Passenger ride quality
- Automobile cross-traffic ride quality
- Potential stray current issues
DISCUSSION:
Under the Stacy Witbeck task ordering contract, UTA approves the management fees for the two full time Stacy Witbeck management personnel. The rates are set out in the contract. This task order authorizes payment using the contract rates for the 6 month- period from January 2024 through June 2024 at 40 hours per week.
The 2024 rates are as follows:
• Infrastructure Project Manager - Collin Christensen $131.00/Hr. Budgeting for 40 hours a week for 6 months (26 weeks)
• Infrastructure Superintendent - Courtney Beesley $157.25/Hr. Budgeting for 40 hours a week for 6 months (26 weeks)
• 2024 Combined total fee would be $299,780
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
20-03349-24-008 |
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Base Contract Effective Dates: |
January 1, 2021 through December 31, 2023 Period of Performance for this TO is Jan-Jun 2024 |
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Extended Contract Dates: |
January 1, 2024 through December 31, 2024 |
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Existing Contract Value: |
$34,749,253.00 |
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Amendment Amount: |
$299,780 |
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New/Total Contract Value: |
$35,049,033 |
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Procurement Method: |
RFP best value modification |
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Budget Authority: |
2024-2028 Capital Plan |
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ALTERNATIVES:
Without pre-construction and construction management from the currently selected vendor (Stacy and Witbeck, Inc.), 2024 improvement projects would have to be put on hold until re-procurement is finalized. This would lead to deferring maintenance, which could lead to slow orders and delayed service. Eventually, a failure to proceed could cause safety issues.
FISCAL IMPACT:
Funding for this task order is included in the Approved 2024-2028 Capital Plan
ATTACHMENTS:
1) Task Order