TO: Board of Trustees
THROUGH: Mary DeLoretto, Interim Executive Director
FROM: William Greene, Chief Financial Officer
PRESENTER(S): Troy Bingham, Comptroller
TITLE:
title
Contract: UTA Employee Holiday Gift Cards 2021 (Harmon City, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize Interim Executive Director to execute the contract and associated disbursements with Harmon City, Inc. in an amount not to exceed $293,625.
BACKGROUND:
Traditionally, UTA has given a holiday gift card to employees to shop at a local grocery store to purchase holiday food for their families. These gift cards show UTA’s appreciation for hard work and accomplishments during the year.
DISCUSSION:
An Invitation For Bid (IFB) was published to multiple large grocery stores in the Salt Lake area to provide 2,600 gift cards with an option to purchase an additional 100 gift cards, for a value of $125 each. This IFB was publicized as an open competitive bid with award of contract based on percentage discount offered in their bid.
After publication, the bids were reviewed, and Harmons City Inc. was selected as the lowest bidder. Harmons provided the largest discount of 13%.
UTA’s payroll department expects to hand out the cards to employees the week of November 8th.
Harmons has been in business for over 88 years and has 18 locations along the Wasatch Front.
CONTRACT SUMMARY:
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Contractor Name: |
Harmon City Inc. |
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Contract Number: |
21-03499 |
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Base Contract Effective Dates: |
10/27/2021 - 12/31/2021 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
|
Amendment Amount: |
N/A |
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New/Total Amount Contract Value: |
$293,625 |
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Procurement Method: |
IFB |
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Funding Sources: |
Funded with 2021 budget underruns |
ALTERNATIVES:
Should the Board not approve the selection of Harmons City Inc. the IFB would need to start over.
FISCAL IMPACT:
The initial purchase will be for 2,600 cards. UTA can exercise the option to purchase up to 100 additional cards if needed.
ATTACHMENTS:
Contract: UTA Employee Holiday Gift Card 2021 (Harmon City, Inc.)