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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Cherryl Beveridge, Chief Operating Officer |
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PRESENTER(S): |
Cherryl Beveridge, Chief Operating Officer |
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Tracy Young, Coordinated Mobility Manager |
TITLE:
title
Change Order: Second Order of Accessible Mini Vans for the Federal Transit Administration (FTA) 5310 Program (Davey Coach Sales, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve the purchase of 11 accessible minivans for the FTA 5310 program and authorize the executive director to execute the change order and associated disbursements with Davey Coach Sales, Inc. in the amount of $671, 399.00 ,
BACKGROUND:
The FTA 5310 Grant program provides financial assistance for capital and operating projects that are public transportation projects planned, designed, and carried out to meet the transportation needs of elderly persons and persons with disabilities where public mass transportation services are otherwise unavailable, insufficient, or unequipped to handle their needs. UTA is responsible for the management and administration of FTA Section 5310 Enhanced Mobility of Seniors and Individuals with Disabilities Program (49 U.S.C. §5310) in Utah’s three Urbanized Areas (UZAs). One of the prominent projects of the program is awarding vehicles to government and non-profit agencies in the community to transport aging adults and people with disabilities. The vehicles on this procurement will provide such transportation which will greatly benefit many in need of transportation assistance.
• A contract is in place, per federal procurement guidelines, with Davey Coach Sales, Inc. for the accessible minivans. The original contract, along with an initial order of four vans, were approved by the Board of Trustees on June 23, 2021.
• UTA as the designated recipient for FTA 5310 funds for Utah's Urbanized Areas (UZAs) is responsible per UTA's 5310 Program Management Plan (PMP), for procuring all capital items in excess of $3,000 for all subawards, to ensure federal procurement rules are followed.
• Funds to purchase each vehicle is paid in the following manner: 80% of the purchase price is paid from UTA managed FTA 5310 funds, 20% of the purchase price is paid by the subrecipient prior to delivery of the vehicle.
No UTA local funds will be used for these vehicles and UTA has no ongoing operations or maintenance obligation beyond monitoring subrecipient compliance through the federal useful life of the vehicles as outlined in the UTA PMP.
DISCUSSION:
This purchase of 11 accessible minivans through the FTA 5310 program will provide transportation to aging adults and persons with disabilities along the Wasatch Front urbanized areas by providing vehicles to Specialized Human Service Transportation organizations selected as subrecipients of the program. The subrecipients for this purchase are: Suzy’s Senior Services, Roads to Independence, Destination Services, Yellow Cab, Weber Human Services, and The Road Home.
CONTRACT SUMMARY:
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Contractor Name: |
Davey Coach Sales, Inc. |
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Contract Number: |
21-03408AB-2 |
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Base Contract Effective Dates: |
June2021 - June 2024, plus 2 option years |
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Extended Contract Dates: |
NA |
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Existing Contract Value: |
$172,350 |
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Amendment Amount: |
$671,399 |
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New/Total Contract Value: |
$843,749 |
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Procurement Method: |
IFB |
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Budget Authority: |
FTA pass through funds included in capital budget MSP276, MSP250, MSP 251, MSP 249 |
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ALTERNATIVES:
Staff could seek alternative bids for vehicles or not provide vehicles at this time, which could jeopardize the success of the 5310 program.
FISCAL IMPACT:
No fiscal impact to UTA. The funds to purchase these vehicles are from the FTA 5310 Grant with local match funded by the subrecipient awardee.
ATTACHMENTS:
Order 2