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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Bill Greene, Chief Finance Officer |
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PRESENTER(S): |
Todd Mills, Director of Supply Chain |
TITLE:
title
Pre-Procurements
- Holiday Employee Gift Cards
- Bus Stop Sign Poles
- South Valley Commuter Rail Environmental Study
end
AGENDA ITEM TYPE:
Pre-Procurement
RECOMMENDATION:
Informational report for discussion
BACKGROUND:
Utah’s Public Transit District Act requires all contracts valued at $200,000 or greater be approved by the UTA Board of Trustees. This informational report on upcoming procurements allows Trustees to be informed and provide input on upcoming procurement projects. Following the bid solicitation and contract negotiation process, final contracts for these projects will come before the board for approval.
DISCUSSION:
• Employee Holiday Gift Cards. This is a procurement to purchase holiday gift cards for all UTA employees. It has been a tradition at UTA to give employees a grocery store gift card during the holidays to show appreciation for hard work and accomplishments throughout the year. Through the procurement process UTA typically receives a discount on the gift cards and pays less than the face value of the card. The cards will have a value of $150 and will be distributed to employees in November. Employees will see this on their paystubs as taxable income with applicable taxes applied. This procurement will be conducted as an IFB where vendor selection will be based solely on price. (Req. 11159, Troy Bingham)
• Bus Stop Sign Poles. This is a Sole Source procurement to contract with the Zilla Corporation to provide 1,100 NEX bus stop poles. The Sole Source Review Board has reviewed and approved this request for a one-time full truckload purchase of 1,100 poles that will last approximately 3 years. These poles are a proprietary, eight-sided design that allows the unique identification of UTA bus stop poles for persons with visual disabilities. Funding for this purchase is included in the State of Good Repair budget for Bus Stop Improvements. (Req. 11124, GJ LaBonty)
• South Valley Commuter Rail Environmental Study. This is a procurement to contract with a firm to provide environmental documentation and design services for the South Valley transit study project and Provo to Payson FrontRunner extension. This is the next phase of the project for which the Locally Preferred Alternative has been adopted by Provo, Springville, Spanish Fork, and Payson cities and UTA. Funding for the study will come from MAG, the state of Utah and UTA. The results of this contract should provide UTA with adequate information to move the project forward and pursue funding for construction and operations of this extension. This procurement will be conducted as an RFP, where technical criteria will be evaluated and scored in addition to price (Req. 10262, Janelle Robertson).
ATTACHMENTS:
None