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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Alisha Garrett, Enterprise Solutions Officer |
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PRESENTER(S): |
Kyle Brimley, IT Director |
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Tom Smith, IT Network Support Mgr |
TITLE:
title
Contract: Cohesity Backup and Recovery System Support Annual Subscription (CVE Technologies Group, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve award and authorize Executive Director to execute a purchase order and associated disbursements with Cache Valley Electric in the amount of $233,254.98 to procure the yearly subscription renewal for our backup and recovery system.
BACKGROUND:
In 2020, UTA procured a pair of Cohesity backup systems The Network Support division installed one system at the Primary Data Center and the other in the Secondary Data Center. The two systems copy backed-up data to each other as part of the data protection and disaster recovery strategy. Cohesity serves as the primary backup system for all structured data, virtual servers, and databases, excluding security video footage.
DISCUSSION:
In 2022, the Network Support division, in partnership with Information Security, purchased additional storage space for the Cohesity system using Information Security capital funding. The goal of expanding to support forty (40) snapshot backups on-premises by the end of 2026 will be achieved by June 2024 instead with fifty (50) snapshots on-premises (25 copies at each data center). The next objective is to implement offsite storage backups by the end of 2026, using Microsoft Azure as the planned location, to support a best practice backup methodology of three data copies: two local and one offsite. This contract provides one year of support for UTA’s backup systems through a subscription service with CVE Technologies.
CONTRACT SUMMARY:
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Contractor Name: |
Cache Valley Electric/CVE Technologies Group, Inc. |
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Contract Number: |
PO-17368 |
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Base Contract Effective Dates: |
11/30/2024-11/29/2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$233,254.98 |
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Procurement Method: |
State Contract AR3227 |
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Budget Authority: |
Approved 2024 Operating Budget |
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ALTERNATIVES:
Operate on un-supported hardware and operating system.
FISCAL IMPACT:
The 2024 approved budget includes $233,254.98 for the renewal subscription of this software to be funded from account 5200.50353.92
ATTACHMENTS:
Purchase order/contract with link to state contract