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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Viola Miller, Chief Financial Officer |
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PRESENTER(S): |
Monica Howe, Fares Director |
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TITLE:
title
Fare Agreement: Education Pass (University of Utah)
end
AGENDA ITEM TYPE:
Service or Fare Approval
RECOMMENDATION:
Approve and authorize the Executive Director to enter into an Education Pass Agreement with the University of Utah.
BACKGROUND:
The University of Utah (the University) and Utah Transit Authority (UTA) have historically partnered to provide the institution’s authorized users with a UTA transit pass. In 2022, the University and UTA entered an Education Pass Agreement wherein the school provided students, faculty, and staff with a premium transit pass that is valid on all UTA services except for Paratransit and Ski services. This contract is set to expire on July 31, 2025.
Historically, authorized users have been required to tap their student identification card, the U Card, on UTA validators at the beginning and end of each trip. In the 2024-2025 school year, the University introduced a new identification card on the mobile phone. Currently, UTA fare equipment is unable to recognize taps using a mobile phone. Authorized users that were issued a U Card in previous school years are still required to tap their U Card. The newly enrolled students, such as the Freshman were permitted to utilize their mobile identification as a “flash pass” instead of tapping on UTA system validators. In the 2025-2026 school year, mobile identification cards will continue to be used for the same students, and new incoming students. UTA is engaged in a fare collection replacement project which intends to allow authorized users capabilities to tap with their mobile phones.
DISCUSSION:
In the spirit of partnership, staff recommend the University and UTA sign a three (3) year Education Pass Agreement. The new contract term will be August 1, 2025, through July 31, 2028. This agreement will give all students, faculty, and staff (62,000 people) access to premium transit.
The value of this contract, $12,380,314, was determined using a standard formula, which considers the number of authorized users, estimated usage, and the types of service expected to be utilized.
CONTRACT SUMMARY:
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Contractor Name: |
The University of Utah |
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Contract Number: |
25-F28282 |
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Base Contract Effective Dates: |
August 1, 2025 through July 31, 2028 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$12,380,314 |
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Procurement Method: |
N/A |
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Budget Authority: |
N/A |
ALTERNATIVES:
Do not enter into an agreement with the University and forego contract revenue.
FISCAL IMPACT:
Total revenue of $12,380,314 over three (3) years.
• 2025-26 Contract Total: $3,888,778
• 2026-27 Contract Total: $4,122,105
• 2027-28 Contract Total: $4,369,431
Contract Total: $12,380,314
ATTACHMENTS:
• Fare Agreement: Education Pass (University of Utah)