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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jared Scarbrough, Acting Chief Capital Services Officer |
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PRESENTER(S): |
David Osborn, Acting Director of Capital Design and Construction |
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TITLE:
title
Change Order: On-Call Systems Maintenance Contract Task Order #25-020 - Shepard Lane Fiber Upgrades (Rocky Mountain System Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 25-020 and associated disbursements with Rocky Mountain Systems Services (RMSS) in the amount of $301,727.00 to relocate the fiber path at the new bridge located at Shepard Lane in Farmington.
BACKGROUND:
UTA executed contract 24-03814 with RMSS for on-call maintenance. The term of this contract is for three (3) years with two (2) additional option years. RMSS was selected based on best-value procurement methodology. The UTA Board of Trustees approved the contract on June 12, 2024, which was fully executed on June 14, 2024. The original master task order contract value is not-to-exceed $40,000,000 over five (5) years.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Repair, maintenance, and training of overhead contact systems and traction power substations
DISCUSSION:
Under Task Order 25-020, RMSS will relocate the fiber path at the new bridge located at Shepard Lane to maintain uninterrupted service and accommodate infrastructure changes.
This involves the contractor pulling, terminating, and splicing new fiber cable, with the main objective of ensuring proper installation and functionality along the relocated path and at designated points.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
24-03814-25-020 |
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Base Contract Effective Dates: |
6/14/2024 through 7/1/2029 |
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Task Order effective after final signatures through 12/31/2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$14,702,942.57 |
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Amendment Amount: |
$301,727.00 |
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New/Total Contract Value: |
$15,004,669.57 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Disapprove task order. UTA will risk service interruptions, increased maintenance costs, and potential project delays due to the failure to properly relocate the fiber at Shepard Lane. Continued reliance on the existing fiber path will result in misalignment with new infrastructure and heightened risk of network outages.
FISCAL IMPACT:
The 2025-2029 Five Year Capital Plan includes $301,727 for the relocation of the fiber path at the new bridge located at Shepard Lane to maintain uninterrupted service and accommodate infrastructure changes. This work is anticipated to occur in 2025 and 2026 under the Fiber Repair/Replacement project (SGR410).
• 2025 Contract Total: $100,000
• 2026 Contract Total: $201,727
Total Task Order Value: $301,727
The overall not-to-exceed value for this contract is $40,000,000
MTOA value to date: $15,004,669.57
ATTACHMENTS:
• Task Order: On-Call Systems Maintenance Contract: 25-020 - Shepard Lane Fiber Upgrades (Rocky Mountain System Services)