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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Nichol Bourdeaux, Chief Planning and Engagement Officer |
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Cherryl Beveridge, Acting Chief Operating Officer |
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PRESENTER(S): |
Jaron Robertson, Acting Planning Director |
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Ryan Taylor, Special Services General Manager |
TITLE:
title
Contract: UTA-Tooele County Flex Route and On-Demand Microtransit Services Operating Agreement (Tooele County Health and Aging Services)
end
AGENDA ITEM TYPE:
Non-Procurement Agreement
RECOMMENDATION:
Approve the UTA-Tooele County Flex Route and On-Demand Microtransit Services Operating Agreement and authorize UTA’s Executive Director to execute the contract and associated disbursements with Tooele County Health and Aging Services (Tooele County) for the operations of Route F453 and UTA On-Demand Microtransit service in the amount of $9,105,434.
BACKGROUND:
The UTA-Tooele County Flex Route and On-Demand Microtransit Services Operating Agreement (Agreement) defines the terms and conditions between UTA and Tooele County for operations of UTA Flex Route and Microtransit services to be provided by Tooele County. These services are outlined in the UTA Five-Year Service Plan and are scheduled to be implemented as part of the August 2022 Change Day.
UTA has also received a 2021 Federal Transit Administration (FTA) NoLo Emissions Grant to support the deployment of a fully electrified Microtransit service within Tooele County. It is anticipated the electrification of the Microtransit service will begin in late 2023.
Tooele County will provide the day-to-day operations, including administrative oversight, customer support, vehicle operations and maintenance for Microtransit services within the UTA On Demand Tooele County zone and for Route F453 between Tooele and Salt Lake Counties. In partnership with Via, Tooele County will use Via’s software system to operate Microtransit services and driver scheduling. The Software as a Service (SaaS) agreement with Via for the UTA On Demand Tooele County zone is outlined in UTA Contract Number: 20-03399-4.
UTA will be responsible for providing Tooele County with the vehicles and technical operating support for Route F543. UTA will be responsible for providing the vehicles, electrical charging infrastructure, and technical operating support for Microtransit services.
The five-year Agreement is effective from August 8, 2022 through December 31, 2027. A Not-to-Exceed (NTE) compensation schedule with Tooele County defines annual operating expenses for each year to operate UTA Microtransit and Flex Route services. The exercise of any contract extensions or option years would require board approval at the end of the base contract period.
DISCUSSION:
Staff will provide an overview of the following:
• Purpose: UTA Five-Year Service Plan and August 2022 changes
• UTA-Tooele County Flex Route and On-Demand Microtransit Services Operating Agreement.
• UTA On Demand and Route F453 goals and objectives, service area, service parameters, operating day and hours, customer experience, fares and budget.
CONTRACT SUMMARY:
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Contractor Name: |
Tooele County Health and Aging Services |
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Contract Number: |
22-03600 |
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Base Contract Effective Dates: |
August 8, 2022 - December 31, 2027 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
N/A |
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Amendment Amount: |
N/A |
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New/Total Contract Value: |
$9,105,434 |
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Procurement Method: |
N/A |
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Budget Authority: |
2022 IMS Budget (Tooele County Microtransit): $463,035 |
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2022 Special Services Budget: $756,389 |
ALTERNATIVES:
Tooele County is a long-term partner who has operated Flex Route and Dial-a-Ride services on UTA’s behalf. Tooele County has expressed a strong desire to continue operating Flex Route services and transition existing Flex Route services to the Microtransit service as defined with in the Five-Year service plan. There are several alternatives UTA can contemplate, but such alternatives would require additional time for planning and cost benefit analysis. Implementing any alternatives would require UTA to pause the August 2022 planned changes.
• Route F453:
o Issue an RFP for alternative service providers
o UTA directly operated
• Microtransit Service:
o Via operated service (Transportation as a Service Solution)
FISCAL IMPACT:
Microtransit Services:
2022: $462,667
2023: $1,110,401
2024: $1,079,256
2025: $1,132,420
2026: $1,188,260
2027: $1,246,829
Total Expenses for Microtransit Services: $6,219,833
Route F453:
2022: $204,333
2023: $485,592
2024: $509,703
2025: $534,983
2026: $561,552
2027: $589,437
Total Route F453 Expenses: $2,885,601
Total Contract Not to Exceed Amount:
2022 NTE: $667,000
2023 NTE: $1,595,994
2024 NTE: $1,588,960
2025 NTE: $1,667,403
2026 NTE: $1,749,811
2027 NTE: $1,836,266
Total Contract Not to Exceed Amount: $9,105,434
Includes 10% contingency to be used at UTA’s discretion
ATTACHMENTS:
UTA Contract No. 22-03600: UTA-Tooele County Flex Route and On-Demand Microtransit Services Operating Agreement