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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Dave Hancock, Chief Officer of Capital Services |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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Dean Hansen, Manager of Systems Engineering |
TITLE:
title
Change Order: On-Call Systems Maintenance Contract Task Order #25-004 - IT Fiber Enhancements (Rocky Mountain Systems Services)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute Task Order 25-004 and associated disbursements with Rocky Mountain Systems Services in the amount of $394,579 to upgrade Fiber from the Main Street Interlocking to UTA Frontline Headquarters and from the Meadowbrook TRAX Station to the Meadowbrook main facility.
BACKGROUND:
UTA executed contract 24-03814VW with Rocky Mountain Systems Services (RMSS) for on-call systems maintenance. The term of this contract is for three years with two one-year term options. RMSS was selected based on best value procurement methodology. The UTA Board of Trustees approved the contract on June 12, 2024, and it was fully executed on June 14, 2024. The original contract value is not-to-exceed $40,000,000 at $8,000,000 per year.
Typical task orders under this contract include:
• Support for rail and maintenance of way systems
• Upgrades, repairs, analysis, and training of train control systems
• Repair, maintenance, and training of overhead contact systems and traction power substations
DISCUSSION:
Under Task Order 25-004, Rocky Mountain Systems Services will upgrade the existing 144 strand single-mode fiber to 288 strand single-mode fiber from the Main Street Interlocking to UTA Frontline Headquarters and from the Meadowbrook TRAX Station to the Meadowbrook main facility. This task includes the procurement of materials, installation of the new fiber, splicing and terminations, and testing. This request comes from the Information Technology Department, so they will be contributing $100,000 to pay for this project. Completion of this work is anticipated in September 2025.
CONTRACT SUMMARY:
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Contractor Name: |
Rocky Mountain Systems Services |
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Contract Number: |
24-03814-25-004 |
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Base Contract Effective Dates: |
June 14, 2024 through July 1, 2027 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$4,030,682.55 |
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Amendment Amount: |
$394,579 |
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New/Total Contract Value: |
$4,425,261.55 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Disapprove task order. UTA will not be able to keep up with the growing network demand with the existing 144 single-mode fiber. The network will increasingly have performance issues.
FISCAL IMPACT:
This task order request allocates $394,579 of the 2025-2029 Capital Plan. $294,579 is obligated for the Fiber Replacement project (SGR410) and $100,000 of the Information Technology funds (ICI191).
SGR410 - 2025 Capital Budget: $1,600,000
Costs: $0
Obligations: $0
REQ 14574 TO 25-004: $294,579
Remaining 2025 Capital Budget: $1,305,421
ICI191 - 2025 Capital Budget: $400,000
Costs: $0
Obligations: $0
REQ 14574 TO 25-004: $100,000
Remaining Budget: $300,000
ATTACHMENTS:
Task Order