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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Jared Scarbrough, Director of Capital Design and Construction |
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|
Jacob Wouden, Project Manager |
TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order 25-001 - 2025 Project Manager and Construction Manager Fees (Stacey and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve Task Order 25-001 and authorize the Executive Director to execute the task order and associated disbursements with Stacey and Witbeck, Inc. in the amount of $626,080.00 in 2025 for construction and pre-construction management fees.
BACKGROUND:
In December 2023, UTA released a Request for Proposal (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. was selected as the winner based on overall scoring using the best value format. On April 18, 2024, the UTA Board of Trustees approved the Master Task Ordering Agreement (MTOA) contract (23-03811) and authorized the Executive Director to execute the contract with Stacy and Witbeck, Inc.
The MTOA is for three (3) years, plus two (2) one-year options, with a total 5-year not-to-exceed value of $45,000,000.
As part of the MTOA, UTA asked that winning contractors provide a dedicated project manager and construction manager, that they be located at the Jordan River Rail Service Center, and that these two full-time staff members be dedicated to UTA.
DISCUSSION:
UTA Staff is requesting approval of Task Order 25-001 in the amount of $626,080 through December 31, 2025 with Stacy and Witbeck, Inc. 2025 Pre-Construction and Construction Management Fees.
The 2025 rates for standard 40-hour work week are as follows:
|
Title |
Rate |
Total |
|
Infrastructure Superintendent |
$164.00/Hr. @ 2,080 hours |
$341,120 |
|
Infrastructure Project Manager |
$137.00/Hr. @ 2,080 hours |
$284,960 |
|
|
|
$626,080 |
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
23-03811-25-001 |
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Base Contract Effective Dates: |
April 18, 2024 - December 31, 2027 Task Order Period of Performance: through December 31, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$7,021,711 |
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Amendment Amount: |
$626,080 |
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New/Total Contract Value: |
$7,647,791 |
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Procurement Method: |
RFP - Best Value |
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Budget Authority: |
2025 Approved Capital Budget |
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ALTERNATIVES:
Do not pay pre-construction fees which would stop all on-call work and Standard Gauge Railway (SGR) replacements. Additionally, this would place UTA in breach of agreed upon contract terms.
FISCAL IMPACT:
The approved 2025 Capital Budget includes $6,500,000.00 in available funds from SGR385 - Rail Replacement Program for UTA’s rail infrastructure rehabilitation and replacement.
2025 Budget: $6,500,000
Available 2025 budget after previous encumbrances and requisition #14820 is $4,626,086.
ATTACHMENTS:
• Task Order: Project Manager and Construction Manager Fees 25-001