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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
Jared Scarbrough, Acting Chief Capital Services Officer |
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PRESENTER(S): |
David Osborn, Acting Director of Capital Design and Construction |
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TITLE:
title
Change Order: On-Call Infrastructure Maintenance Contract Task Order #25-009 - Interlocking Procurement (Stacy and Witbeck, Inc.)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve and authorize the Executive Director to execute task order No. 25-009 and associated disbursements on the On-call Infrastructure Maintenance contact in the amount of $3,297,977 to procure 10 interlockings as part of the SGR program for replacement starting in 2026.
BACKGROUND:
In December 2023, UTA released a request for procurement (RFP) for an on-call maintenance contractor focused specifically on infrastructure assets. Bids were received and evaluated, and Stacy and Witbeck, Inc. were selected as the winner based on overall scoring using the best value format. The UTA Board of Trustees approved contract 23-03811 with Stacy and Witbeck, Inc. on April 18, 2024. The contract is for three (3) years, plus two (2) one-year options, with a total 5-year not-to-exceed value of $45,000,000.
UTA’s rail infrastructure is at an age where yearly rehabilitations and replacements are needed to maintain the infrastructure in a state of good repair. These projects typically address three concerns:
• Passenger ride quality
• Automobile cross-traffic ride quality
• Potential stray current issues
DISCUSSION:
UTA Staff is requesting approval of Task Order 25-009 with Stacy Witbeck, Inc. to purchase 10 turnouts for various locations on the Trax corridor in the amount of $3,297,977.
The scope of this request includes all time, labor, and other items needed to procure, inspect, and offload for all turnouts. By changing out crossovers, UTA extends the useful life, provides new rails, points, crossovers, and creates a smoother ride for passengers.
This Task Order has been determined to be within the scope of the Master Task Ordering Agreement. The Task Order pricing has been determined to be fair and reasonable based on both a UTA Independent Cost Estimate and performance of a Price Analysis.
CONTRACT SUMMARY:
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Contractor Name: |
Stacy and Witbeck, Inc. |
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Contract Number: |
23-03811-25-009 |
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Base Contract Effective Dates: |
Base Contract: April 19, 2024 through December 31, 2027 Task Order: through December 31, 2026 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$18,264,248 |
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Amendment Amount: |
$3,297,977 |
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New/Total Contract Value: |
$21,562,225 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
Approved 2025 Capital Budget |
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ALTERNATIVES:
Worn turnouts would become unusable and unsafe, resulting in trains being unable to change from one track to another and possible delays.
FISCAL IMPACT:
The 2026 capital plan for SGR385 includes $4,500,000 for UTA’s rail infrastructure rehabilitations and replacements. This project is anticipated to occur in 2026 and covers procurement for these replacement projects. The planning and order fee of $1,000 is starting in 2025 because these turn outs require a long lead time for ordering. We need to order now so that they are available for the work to be done in 2026.
These costs will be offset by using federal grant funds. These funds are part of UTA’s yearly apportionment.
• 2025 Contract Total: $1,000
• 2026 Contract Total: $3,296,977
Contract Total: $3,297,997
Total Master Task Ordering Agreement Not-to-Exceed Value: $45,000,000
Total Master Task Order Agreement Remaining Balance: $23,437,775
ATTACHMENTS:
• Task Order: On-Call Infrastructure Maintenance Contract Task Order #25-009 - Interlocking Procurement (Stacy and Witbeck, Inc.)