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TO: |
Board of Trustees |
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THROUGH: |
Jay Fox, Executive Director |
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FROM: |
David Hancock, Chief Capital Services Officer |
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PRESENTER(S): |
Kyle Stockley, Manager of Capital Vehicles |
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TITLE:
title
Change Order: Vehicle Program Management Consultant Services Contract Modification 8 for Increased Services (Mott MacDonald, LLC)
end
AGENDA ITEM TYPE:
Procurement Contract/Change Order
RECOMMENDATION:
Approve Contract Modification 8 and authorize the Executive Director to execute the modification and associated disbursements to contract 21-03429 with Mott MacDonald, LLC to increase the annual not-to-exceed amount by $1,000,000 to a total not-to-exceed amount of $2,350,000 for Year 4 of the contract (July 2024 - June 2025). Exercise of option year 5 at the current annual rate will require future board approval.
BACKGROUND:
UTA engages consultants to provide project management and engineering services in support of the Capital Vehicles team. These services are dedicated to approved rail procurement and overhaul projects as detailed in UTA’s 5-Year Capital Plan and include, but are not limited to, the SGR040 Light Rail Vehicle Rehab, MSP252 FrontRunner 2X, and REV238 SD100/SD160 Light Rail Vehicle Replacement projects.
Contract 21-03429 was originally approved by the Board of Trustees on July 14, 2021, as a three (3) year base contract and included two (2) one-year extensions, potentially extending the contract to June 30, 2026. The Year 4 option for services was exercised in June 2024 and is currently set to expire on June 30, 2025.
DISCUSSION:
UTA staff is requesting approval of Contract Modification 8 for Contract 21-03429, which will increase the annual not-to-exceed amount by $1,000,000 to a total annual not-to-exceed amount of $2,350,00 in order to provide continued support for the vehicle related projects in the approved 2025-2029 5-Year Capital Plan. This increase applies to option Year 4 only which expires June 30, 2025. Exercise of option year 5 will require future board approval.
CONTRACT SUMMARY:
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Contractor Name: |
Mott MacDonald, LLC |
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Contract Number: |
21-03429 |
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Base Contract Effective Dates: |
July 16, 2021 - June 30, 2025 |
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Extended Contract Dates: |
N/A |
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Existing Contract Value: |
$4,650,000 |
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Amendment Amount: |
$1,000,000 |
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New/Total Contract Value: |
$5,650,000 |
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Procurement Method: |
RFP Best Value |
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Budget Authority: |
2025 Approved Capital Budget |
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ALTERNATIVES:
Reprocure consulting services. This step will significantly impact the schedule of the two rail procurement projects.
FISCAL IMPACT:
The approved 2025 Capital Budget includes:
$10,200,000 for SGR040 Light Rail Vehicle Rehabilitation
$2,592,000 for the MSP252 Frontrunner 2X project
$34,400,0000 for the REV238 SD100/SD 160 Light Rail Vehicle Replacement
Of the $1,000,000 requested in Contract Modification Number 08:
$350,000 will come from the SGR040 Light Rail Vehicle Rehab 2025 approved budget. The available 2025 SGR040 budget after previous encumbrances and this request is $5.55 million.
$330,000 will come from the MSP252 FrontRunner 2X 2025 approved budget. UDOT will be reimbursing UTA for these Frontrunner 2X vehicle planning and procurement costs. The available 2025 MSP252 budget after previous encumbrances and this request is $425,000.
$320,000 will come from the REV238 for the SD100/SD 160 Light Rail Vehicle Replacement project approved budget. The available 2025 REV238 budget after previous encumbrances and this request is $669,000.
ATTACHMENTS:
• Vehicle Program Management Services Consulting (21-03429) - Contract Modification 08 (Mott MacDonald, LLC)