|
TO: |
Board of Trustees |
|
THROUGH: |
Jay Fox, Executive Director |
|
FROM: |
Dave Hancock, Chief Capital Services Officer |
|
PRESENTER(S): |
Andrea Pullos, Project Manager |
|
|
|
TITLE:
title
Contract: MVX State-Furnished Signal and Transit Signal Prioritization Materials (Utah Department of Transportation)
end
AGENDA ITEM TYPE:
Non-Procurement Agreement
RECOMMENDATION:
Approve and authorize Executive Director to execute the purchase order and associated disbursements with the State of Utah for signal materials and prioritization system obtained through the Utah Department of Transportation (UDOT) warehouse for the MidValley BRT (MVX) project up to $700,000.
BACKGROUND:
In order to maintain uniformity with traffic signals between UDOT and local streets, UDOT maintains a warehouse of signal materials. These materials are purchased through state contracts. UDOT and local municipalities are required to use this warehouse on projects throughout the state. UDOT also requires any system with signal prioritization to have all items and systems procured through them.
DISCUSSION:
For MVX, UTA plans to use the UDOT warehouse for the supply of the traffic signal materials that will be used on UDOT, West Valley City, Murray City, and Taylorsville City roadways. When the material is needed for the project the contractor/UTA will order the material from the UDOT warehouse. UTA will provide these materials to our contractor as owner furnished materials. When the contractor picks up the materials, UDOT will send the invoice for the materials directly to UTA for payment.
The traffic signal prioritization system (TSP) must also be procured from UDOT and their programming company to ensure the system is compatible state-wide.
The total estimate for both traffic signal materials and TSP materials is $667,248 which has been rounded to $700,000 to allow for any inflation in costs. No costs will be incurred until time of purchase.
We request board approval for $700,000 to utilize the UDOT warehouse and their state contracts to purchase our roadway signal materials as well as for the TSP systems.
CONTRACT SUMMARY:
|
Contractor Name: |
State of Utah/UDOT |
|
Contract Number: |
PO 17196 |
|
Base Contract Effective Dates: |
01/24/2024 - 01/10/2027 |
|
Extended Contract Dates: |
NA |
|
Existing Contract Value: |
NA |
|
Amendment Amount: |
NA |
|
New/Total Contract Value: |
$700,000 |
|
Procurement Method: |
State Contracts |
|
Budget Authority: |
2024-2028 Capital Plan |
|
|
|
ALTERNATIVES:
UTA can only get the signal material from UDOT through the state contract. UDOT requires everyone to use their warehouse for these items.
FISCAL IMPACT:
There is $10M in capital funds in 2024 for this req. The signals will be turned over to the respective jurisdiction once the project is completed so there will be no operational costs. The project is pursuing federal funding to offset costs.
ATTACHMENTS:
UDOT Purchase Order
State Furnished Materials Cost Estimate